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Meetings, Incentives, Conferences & Exhibitions — Thailand MICE Planner (Bangkok)
Looking for a business event organizer in Bangkok or anywhere in Thailand?
Thailand Planner (Siam Planner Co., Ltd.) is a full-scope, commission-free MICE agency delivering Meetings, Incentives, Conferences and Exhibitions across Bangkok and key Thai destinations (Phuket, Pattaya, Chiang Mai, Hua Hin, Krabi, Koh Samui, and beyond). We combine high-end creative direction with precise operations: venue sourcing, AV & stage production, registration & ticketing, multilingual support, guest logistics, visas/LOIs, security, F&B, entertainment, and post-event analytics—all coordinated by one accountable team.
Our difference is simple: we don’t sell packages; we design them. As planners and event artists, we build every program from scratch around your objectives — whether it’s sales growth, learning, brand engagement, community, or investor confidence — and then map content, spaces, flow, and budget to deliver measurable ROI. We are vendor-agnostic and transparent on costs; you get our negotiated rates, our creative expertise, and our on-the-ground Thai management strength. Why Bangkok for MICE? World-class hotels and convention centers (QSNCC, BITEC, IMPACT), efficient international access, reliable infrastructure, and unmatched Thai hospitality. Add riverside ballrooms, rooftop venues, heritage mansions, galleries, and creative studio spaces — and you have a city that can host anything from a 30-person leadership retreat to a 3,000-delegate global summit with exhibitions, breakouts, and after-parties on the Chao Phraya River. Why Thailand Planner? We believe a true MICE planner must have both a sense of art and mastery of management. For example, we invented an app-style website — the first of its kind in the world — and every artwork you see on our platform is hand-painted and original. We don’t just coordinate vendors; we elevate brands. With us, your event becomes a story — designed, directed, and delivered by the most creative MICE agency ever built, now proudly based in Thailand. Scope we cover (end-to-end): • Strategy & concept creation for meetings, incentives, conferences, exhibitions • Speaker/MC curation, agenda design, and experience mapping • Venue contracting, permits, insurance, ESG & sustainability options • Stage, lighting, LED walls, content control, show-calling, and rehearsals • Registration, check-in, CRM, data capture, lead retrieval for exhibitors • Guest journeys: airport meet-and-greet, transfers, room blocks, hospitality desks • Culinary programs (Halal, vegetarian, Jain, Kosher, allergy-safe), coffee culture, and premium bar design • Team-building, city experiences, gala nights, river cruises, rooftop receptions • Media/PR & influencer integration for brand amplification • Post-event reporting, KPI dashboards, and content libraries for ongoing marketing Bangkok & Thailand coverage for searchers: Bangkok MICE | Thailand MICE | corporate events Bangkok | conference organizer Thailand | exhibition management Bangkok | incentive travel Thailand | business meetings Bangkok | convention planner Thailand If your brief demands originality, precision, and a single accountable team that takes full responsibility for every outcome, you’re in the right place. Scroll the contents below to explore venues, logistics, budgeting, hybrid options, ESG, security, F&B, entertainment, and more — then tap Human Support when you’re ready to begin.
Why Bangkok for MICE: Location, Access, & Seasonality
Bangkok works when precision matters. Two international airports (BKK Suvarnabhumi and DMK Don Mueang) give you flight density across Asia, Europe, and the Middle East, which means easier delegate routing, fewer missed connections, and better fare competition. Inside the city, BTS Skytrain and MRT keep guests moving between hotels, meeting rooms, and dinners without relying only on road traffic. For large builds, BITEC and IMPACT are truck-friendly; for city-center programs, QSNCC, riverside ballrooms, and rooftop venues keep your footprint compact. Seasonality is simple and plan-able: Nov–Feb (cool/dry): Most comfortable weather and the busiest calendar. Book early, hold room blocks, and secure outdoor contingencies (river breeze is fantastic; still plan wind/noise control for stages). Mar–May (hot): Indoor-first programming, later start times, stronger AV/climate control. Good value windows on venues and F&B. May–Oct (rainy): Frequent showers, great rates. We build rain-move playbooks: tenting specs, covered load-ins, adjusted call sheets, and shuttle timings that respect rush hours. Bangkok isn’t a beach postcard—and that’s fine. You’re buying reach, reliability, and range: 5-star hotels with serious banquet teams, warehouse-scale halls for exhibits, heritage houses for leaders’ dinners, galleries for product walk-throughs, rooftops for investor nights, and private boats for awards. Yes, premium venues can price higher than secondary Thai cities and road traffic is real. We solve both with scheduling intelligence: clustered venues, BTS/MRT adjacency, staggered start times, and realistic transfer buffers. Visas and paperwork? We keep it clean: invitation letters, attendee lists for hotel security, dietary declarations in advance of kitchen prep, and line-by-line production schedules shared with all vendors. If you want beach incentives or factory tours, we route them post-conference—Bangkok as command center, satellites in Phuket, Pattaya, Hua Hin, Chiang Mai, or Krabi. In short: you get the convenience of a capital city with the flexibility of a country-wide stage.
Your Business Meeting in Bangkok with Siam Planner Co., Ltd.
Meetings succeed when nothing distracts from the agenda. We design the day so your board, leadership team, partners, or investors focus on decisions—not logistics. What we lock first Room fit: ceiling height, sightlines, natural light vs. blackout, door placement for discreet entries, and a true max capacity that doesn’t compress tables. Connectivity: dedicated bandwidth, SSID just for your group, device limits, and a backup line. We map Wi-Fi heat, test VPNs, and keep a 4G/5G failover. Sound & visuals: lapel + handheld redundancy, clicker + wired backup, comfort monitors with timers, and slide ops separated from stage management. Privacy: NDAs, controlled access points, name-badge logic, green-room for principals, and a print-free zone if required. How the day runs Agenda engineering: we pace high-cognitive items early, push working groups into the right-sized breakouts, and leave room for actual decision windows (not just updates). Materials: pre-reads distributed on a secure link, printed packs only if needed, and a live note-taker who delivers clear action registers within hours. Timekeeping: visible countdowns, a facilitator who can tighten or expand segments without disturbing senior speakers, and buffers to absorb inevitable over-runs. Food & focus: coffee placement that doesn’t block traffic, quick protein options, halal/vegetarian/Jain/kosher handled correctly (not “guessed”), and hydration in the room so delegates don’t disappear. Extras that matter Hybrid readiness: broadcast-quality capture if a director joins remotely; echo cancellation and moderator protocols so remote voices aren’t second-class. Security & discretion: unbranded screens if you prefer, no public signage, controlled photography rules, and content clearance before anything leaves the room. After-meeting work blocks: quiet rooms with power at every seat, print/scan on standby, and private cars or BTS-adjacent routes for the next commitment. Venues we consider for meetings City-center hotels on BTS/MRT for punctual starts. Riverside ballrooms for executive presence and natural decompression. Contemporary galleries/lofts for product thinking and creative sprints. Private houses/clubs for board confidentiality. We are vendor-agnostic and commission-free. You see the real rates, we build the real plan, and we stay accountable for the whole outcome. If you want a leadership offsite in Bangkok with exact timing, calm rooms, and a team that quietly does the hard parts—this is where we start.
Incentive Programs in Bangkok: Culture, Cuisine & Team Energy
Incentives work when people feel seen. Your team isn’t a spreadsheet—it's a mix of cultures, roles, motivations, and dietary rules. Because your MICE is hosted in Thailand, we start by getting the Thai details right (protocol, timing, temple etiquette, neighborhood rhythms), then layer in the identities of your guests and the culture of your company. The result isn’t “a Thai night”; it’s your brand story—told through Bangkok’s food, music, craft, and riverfront energy. How we design it (in short): listen to objectives → map cultural needs → build a flow that moves from curiosity to connection → capture it on photo/video for internal comms → measure impact. Cultural precision, zero guesswork Pre-event survey (languages, accessibility, halal/kosher/vegetarian/Jain, alcohol policy, prayer times, noise sensitivities). Correct handling of Thai elements (wai greetings, attire guidance for temples, footwear etiquette, respectful timings around religious sites). If you request cross-cultural content (e.g., Indian sangeet vibe, Middle Eastern oud interlude, Japanese tea moment), we source authentic practitioners—not generic “fusion” acts. Bangkok incentive themes that actually work Riverside Renaissance: longtail arrival, craft stations (fruit carving, floral garlands), live khim trio during sunset, then a modern Thai tasting line-up by a known chef. Optional: awards on a private pier or boat, fireworks permit if appropriate. Old-Town Discovery: small-group photo walk with historian guides, street-food map with token system (hygiene-scouted), tuk-tuk relay ending in a hidden courtyard for acoustic sets and dessert. Skyline & Innovation: rooftop welcome, LED micro-mapping of your products, founder fireside in a penthouse gallery, DJ set tuned for conversation (not a shout-fest). Hands-on Thailand: Thai boxing fundamentals with pro trainers, chef-led curry paste labs, natural-dye textile studio, followed by a quiet dinner with craft soda/mocktail pairings. Food & beverage done right Separate, clearly labeled service lines (Halal/Kosher/Vegetarian/Vegan/Jain/Allergies). No cross-contact; separate utensils and prep zones. Alcohol-optional design: premium mocktails, tea/coffee flights, fermented sodas; if alcohol is included, measured service with cold-chain compliance and late-night hydration. Supplier transparency: kitchens briefed in writing; we verify with site inspections and photo sign-off on prep areas. Team energy & measurable outcomes Light gamification (passport stamps, small team challenges, creative scavengers in museum districts) with non-embarrassing tasks and inclusive scoring. Micro-workshops (20–30 min): storytelling, mobile video, latte art, Thai craft. Purpose: build confidence, not just fill time. Metrics you can show leadership: participation rates, sentiment snapshots, knowledge recall (for product tie-ins), content capture counts, follow-up engagement. ESG & community options Vendor preference for local, independent makers; plastic-smart serviceware; food rescue plan for surplus. Give-back modules that aren’t performative—e.g., skills exchanges, school library refurb with qualified partners, urban canal clean-ups with a heritage talk. Logistics & risk you don’t have to think about Heat/rain planning: shaded builds, breezeways, fans/mist as needed, tenting specs that survive real weather, indoor Plan B with pre-approved floorplans. Movement: BTS/MRT adjacency where possible; staggered call times; boat transfers with manifest control; medical and security on standby. Accessibility: step-free routes, seating choices, quiet corners, prayer room allocation, lactation space. Sample incentive flows (modular; we mix to fit your goals & budget) Half-day booster: late-afternoon river arrival → two craft stations → chef-hosted tasting → short awards → live trio → early night. Signature day: morning old-town teams → curated lunch hall → pool reset → rooftop brand moment → riverside dinner → after-hours speakeasy takeover (optional). Two-day deep dive: culture + craft on Day 1; Day 2 adds learning labs, CSR track, and a celebratory finale with your leadership keynote embedded naturally—not forced. Budget clarity, no commissions We’re vendor-agnostic and commission-free. You see net rates and our fee separately. We price around outcomes (connection, recognition, learning), not around how many stations we can cram in. Why run incentives with us in Bangkok We design experiences that respect Thai culture and your people’s cultures. We keep the energy arc human: curiosity → comfort → contribution → celebration. We deliver a content pack you can use in hiring, internal comms, and client decks. And we own the details—so your leaders can host, not herd. When you’re ready, we’ll turn your objectives into a live storyboard, pin venues that fit the flow (not the other way around), and show you exactly how Bangkok can lift team morale, brand pride, and real business momentum—without a single cliché.
Business Conference in Bangkok — Done Right
A real conference isn’t about screens and chairs — it’s about making a statement and proving it live. If you’re bringing your leadership, investors, or global partners together in Bangkok, we design more than logistics; we design narrative architecture — how every keynote, panel, graphic, and break reinforces your central message. At Siam Planner Co., Ltd., we start with your purpose: What are you trying to prove? Market leadership? Cultural shift? Product innovation? Investor confidence? Then we translate that goal into staging, content flow, and human experience — so when the conference ends, every guest leaves knowing exactly what you stand for. What We Actually Do (Beyond the Obvious) Content & Message Direction Define your theme and its visual language — colors, tone, soundtrack, motion cues. Write or refine session titles, introductions, and closing scripts that align to one master message. Build speaker decks that communicate confidence without overload — visuals, not bullet lists. Speaker & Presenter Coaching One-on-one rehearsal sessions (on site or virtual) with timing, posture, voice projection, and emotional pacing. Stage walk-throughs with live mic and confidence monitors so no one freezes under light. Visual consistency for slide transitions, backdrops, and brand voice. Staging & Show Design LED wall storytelling: we sequence visuals with emotion curves — calm open, high-energy midsection, resonant finale. Multi-screen setups for bilingual captions or data + emotion dual-feed. Camera and lighting plotted for both live impact and post-production footage. Agenda Engineering Intelligent pacing: high focus in mornings, inspiration blocks in afternoons. Session clustering: avoid cognitive fatigue, mix formats (fireside, lightning, roundtable). Micro-networking intervals that feel organic, not forced. Style, Image & Ambience If your company image is modern minimalism, we keep it clean: black, light, structure. If your brand leans warm and creative, we translate that into materials, furniture, even scents. We can manage wardrobe guidance for your presenters — what photographs well, what represents leadership, what fits stage light temperature. Production & Precision Previsualization with 3D renders so you see the space before build. Stage manager, cue caller, and bilingual MC coordination. Backup systems for power, sound, and visuals — nothing left to chance. Why Bangkok Works for Conferences Bangkok has the infrastructure of a global capital with the hospitality of a resort destination. Venues: from BITEC’s multi-hall scale to riverside ballrooms and design-forward hotels like Park Hyatt or The Sukhothai. Connectivity: high-speed internet, direct air links to every Asian business hub, and easy extensions for regional teams. Support Services: interpreters, media crews, printing hubs, and security already calibrated to handle international events. We bridge your corporate tone with Thai elegance — ensuring it feels world-class, not touristy. Our bilingual crew handles both international expectations and local execution realities. Why Work With Us We are vendor-agnostic and commission-free — every supplier is selected purely on quality and fit. We handle both creative direction and operational detail under one command chain. We don’t recycle previous events — every conference we produce is built around your message, not our portfolio. If your conference is about making a big statement — launch, IPO, partnership, transformation — we make sure every second on that stage, every meal, every photo, and every soundbite helps you prove it.
Exhibition & Trade Show Management in Bangkok
If you’re joining an existing exhibition or launching your own, we don’t just set up booths — we turn them into stories that travel. At Siam Planner Co., Ltd., we merge event architecture, visual art, and behavioral psychology to make your exhibition presence unforgettable — both on-site and online. We understand that success in an exhibition isn’t about how much space you rent — it’s about what people feel when they walk past your stand. We know the science behind attraction: contrast, curiosity, rhythm, and surprise. That’s why we design exhibition experiences that stop the audience mid-step and spark conversations that live far beyond the hall. What Makes Us Different 1. The Art Behind Your Brand We own a vast in-house library of original visual art — thousands of hand-created alphabet artworks that spell words like LOVE, VIP, PARTY, and THAILAND through objects, animals, and cultural motifs. We integrate these artworks subtly into your booth, product wall, or digital backdrop — turning every angle into shareable visual storytelling. The result: visitors stop, photograph, and post. You go viral organically. 2. Design That Feels Premium — Instantly We treat exhibition design like luxury packaging. Whether you’re showcasing fintech, food, or fashion, the presentation psychology matters: materials, lighting temperature, texture balance, and traffic flow. We ensure that even before visitors know your product, they already sense your value. 3. Dual Impact: Physical & Digital Your show doesn’t end at the convention hall. We extend it to the world: Live social coverage with pre-planned posting grids. Real-time streaming or mini-documentaries so your global audience can “attend.” QR storytelling walls linking to your digital showroom or metaverse booth. Data capture integrations for CRM follow-ups. 4. Exhibitor Experience — Simplified Full turnkey build & teardown with Thai/English site management. Power, lighting, safety, and local permit handling. Visual & sound compliance (each hall has rules — we know them all). Translation desks, hospitality staff, and uniform coordination. Sponsorship and co-brand activation opportunities within your zone. 5. Audience Psychology Meets Aesthetics We study flow mapping — how people move, pause, and decide. We control your booth layout to maximize engagement time while keeping access smooth. We design “pause points” for product storytelling, social posting, and VIP demos, so your booth works simultaneously for visitors, media, and buyers. If You’re Hosting Your Own Exhibition We handle everything: Concept, theme, and zoning. Registration and ticketing. Curator-level design for exhibitors. Media partnerships and influencer relations. Live event coverage, virtual extensions, and post-event data reports. You know we created the first app-style website — a digital architecture that stands apart from ordinary sites — so imagine that same creativity applied to your event’s mobile-friendly, app-like website, where visitors explore brands, products, and schedules fluidly. Why Bangkok Bangkok is Asia’s crossroads for exhibitions — with world-class venues (BITEC, QSNCC, IMPACT, Samyan Mitrtown Hall, True ICON Hall) and effortless international access. But beyond infrastructure, the energy of this city sells creativity. With our art-driven presentation and Thai precision in operations, we give your brand or exhibition the presence it deserves — one that doesn’t just shine in the hall, but lives on across screens, stories, and searches long after. If your exhibition deserves to look different, feel different, and perform differently — let’s build it from the ground up, together.
End-to-End MICE Methodology (Our Planning Framework)
When you hire Siam Planner Co., Ltd., you don’t just get an event planner — you get a full strategic partner. Our MICE methodology is the result of years of practical experience managing everything from intimate corporate retreats to large-scale conferences, exhibitions, and incentive programs across Thailand. It’s designed to guarantee that every phase — from briefing to post-event analytics — is handled with artistic precision and corporate discipline. 1. Discovery & Alignment Every event begins with listening. We study your company culture, objectives, and audience to understand why this event exists — sales uplift, education, motivation, brand awareness, investor trust, or team renewal. This phase includes: Stakeholder interviews (executives, marketing, HR, regional leads) Target audience profiling (demographics, motivation drivers, travel habits) Message and theme extraction Feasibility analysis, preferred city selection (Bangkok, Phuket, Chiang Mai, etc.) Budget alignment and timeline setup By the end of this phase, we’re not just your planner — we understand your brand voice. 2. Creative Concept & Storyboarding Your event becomes a story — and we’re the storyboard artists. Our creative and production teams work together to design a theme, tone, and flow that deliver your business message through atmosphere, visuals, and timing. Event naming, tagline, and creative identity Mood boards and visual language Experience mapping (how guests feel every 30 minutes) Stage design sketches and space flow simulation Preliminary cost projection Everything you see — from entry backdrop to lighting rhythm — ties back to your narrative. 3. Venue, Vendors & Verification Once the vision is approved, we match it with the right environment. Venue shortlisting and negotiation (commission-free, full transparency) Site inspections and 3D visualization Contracts, deposits, and insurance coordination Vendor curation: AV, decor, catering, staffing, transport, photography, entertainment Backup options for all key suppliers We don’t send you options by email — we shortlist only what’s worth your time. 4. Technical & Operational Design We convert creative direction into executable reality. Technical drawings (layouts, rigging, power, emergency routes) Stage management plan, cue sheets, and lighting scripts Simultaneous translation, hybrid streaming, and content integration VIP and speaker logistics Safety, security, and risk management protocols Every signal, sound, and movement is pre-programmed and rehearsed — so there are no surprises on show day. 5. Marketing, Communication & Registration We handle the front end as carefully as the stage. Event microsite, registration & ticketing system CRM and attendee database integration Email sequences and social content calendar Press/media coordination Sponsor branding and ad placements If required, we even co-manage your marketing funnel with measurable lead generation KPIs. 6. On-Site Management & Guest Experience Our bilingual Thai–international crew ensures perfect hospitality and timing. Welcome desks, signage, and guest navigation Registration counters with live dashboards Agenda control and stage cue management MC, entertainment, and surprise activations VIP hosting and problem resolution in real time Our philosophy: zero stress for the client — full orchestration by us. 7. Post-Event Analytics & Content Delivery When the event ends, the data begins. Attendance reporting, heat maps, and engagement insights Survey results, NPS, and feedback synthesis Video & photo library handover ROI and cost breakdown report Recommendations for next-cycle improvement We close every event with documentation and proof — so you know exactly what worked and why. 8. Long-Term Relationship & Retainer Option We don’t disappear after the applause. If you run annual or regional programs, we can stay as your retained MICE partner — maintaining branding consistency, saving negotiation time, and ensuring economies of scale for your next events.
Project Timeline & Milestones
We don’t publish a “one-size-fits-all” Gantt with fake dates. Instead, we engineer the timeline around your goals, approvals, and budget, then keep it live and accountable from day one. Here’s how we run it: How we manage time (no guesswork, no slippage) Back-from-Showday Planning: We start at your show date and work backward to define a realistic critical path. Milestone Contracts: Every key task has a deadline, owner, inputs required, and acceptance criteria. Two Clocks: Production clock (vendors, builds, freight, AV) Content clock (agenda, speakers, branding, approvals) — both tracked together. Buffers where they matter: Dedicated contingency on shipping, print, rigging, and executive approvals (not on guest-facing moments). Change-control: Any shift in scope auto-updates dependencies and highlights impact on budget/quality/risk. Standard milestone map (relative to Show Day “T0”) T-12 to T-10 weeks: Discovery, objectives, budget guardrails, city shortlist, preliminary concept. T-10 to T-8: Venue RFP & negotiation, high-level agenda, headline holds (speakers/MC), draft experience map. T-8 to T-6: Contracting, insurance & permits, floor plans, AV & stage spec, registration system live. T-6 to T-4: Content development (scripts/decks/VTs), branding pack to production, sponsor integrations, F&B tastings. T-4 to T-3: Final run of show (ROS), cue sheets, staffing matrix, translation needs, signage proofs. T-3 to T-2: Print & fabrication, rehearsals scheduled, VIP routing, transport timetable, security plan. T-2 to T-1: Full vendor confirmations, contingency drills, final name lists, dietary lock, briefing kits issued. T-3 days: On-site builds, power & network tests, registration dry run, stage lighting programming. T-1 day: Technical rehearsal, presenter coaching, show-caller walkthrough, signage & wayfinding check. T0 (Show Day): Live operations under cue control; client has one point of contact; we handle everything. T+1 to T+2 days: Teardown, venue handover, preliminary metrics. T+1 to T+2 weeks: Post-event report, media/content delivery, ROI review, next-cycle recommendations. Ownership & communication cadence RACI sheet for every milestone (Responsible, Accountable, Consulted, Informed). Weekly control call (30–45 min) + 48-hour written update (risks, decisions, completed tasks). Issue desk for fast decisions (SLA: minor <24h, major
Budget Architecture & Transparent Cost Control
We don’t ask, “How much can you spend?” We ask, “What must this do?” Then we design a financial plan that delivers it—clean, auditable, and built to look 5× bigger than the spend. How we work (agent, not middleman) Client-side agent: We work to your budget and charge a clear management fee (% of approved scope). No hidden commissions: We’re vendor-agnostic. Any supplier rebates or perks are passed back to you or shown on the invoice as savings. Open books: You see net vendor quotes, our fee, taxes, and contingencies—line by line. Budget architecture (from day one) Top-down guardrails: We agree a ceiling and allocate by objective (content, space, hospitality, impact) rather than by habit. Scenario build: Gold / Silver / Bronze options with impact-on-experience notes so you can choose with clarity. Value engineering: Design choices that look premium without burning budget (materials, lighting temperatures, scenic tricks, show flow). Contingency strategy: A realistic buffer ring-fenced for freight, print, rigging, approvals—never for last-minute decor. Procurement that protects you Multi-bid RFPs: Minimum 2–3 competitive quotes for AV, staging, build, print, and logistics. SLA & penalties: On-time, on-spec clauses; late or non-performance costs are on the vendor, not you. Local + specialist mix: Thai core teams for efficiency; niche specialists only where they add measurable value. Controls that keep it honest Change-order discipline: Any scope shift shows cost / timeline / risk before approval. Weekly cost tracker: Live budget vs. committed vs. forecast; green/amber/red status on each line. Invoice hygiene: PO matching, tax-compliant invoices (VAT where applicable), and supplier W-9/W-8/withholding guidance as needed. Cash-flow map: Who gets paid when (deposits, milestones, holdbacks) so your working capital is protected. Where the “5× look” comes from Lighting > Lumber: Light, sightlines, cadence and music cues create scale without overspend. Smart print & scenic: Modular scenic, re-skinnable graphics, double-duty wayfinding that becomes brand theatre. Program design: Pace, reveals, and camera-ready moments that multiply your earned media and post-event content value. Currency, tax & risk FX planning: Vendor currencies locked or hedged where sensible; we quote in your control currency. Insurance & compliance: Event liability, rigging certs, H&S plans—costed early so nothing ambushes the budget. KPIs & post-event ROI Before we spend, we define what “good” looks like (leads, attendance quality, NPS, content reach, press hits). After the event, you get a cost-per-outcome report and a reuse plan for assets/content to extend value. Bottom line: You set the budget. We make it work harder—with open books, disciplined buying, and design that performs.
Venue Booking in Bangkok: Shortlist & Ideas by District
Bangkok has every canvas you could want—from riverside ballrooms and rooftop skies to heritage courtyards, art halls, warehouses, and private villas. Our approach is atmosphere-first, budget-smart: we match the story you want guests to feel with a district that supports it, then engineer the space (AV, staging, seating plans, power, permits) so a non-conference venue performs like a purpose-built one. If a professional congress venue is required, we can place you in or near QSNCC, BITEC, IMPACT, or True ICON Hall for scale and convenience—otherwise we bring the conference to where your guests already are (often the same hotel). How we think about Bangkok districts (vibe × function) Chao Phraya Riverside (Iconic, premium, cinematic) Atmosphere: water, sunsets, terraces, lawns, decks. Formats: plenary by day, sunset networking, river-cruise dinners, floating stages. Pop-ups: luxury stretch tents on lawns, pontoon platforms, silent-conference headsets. Access: boat shuttles + BTS Gold/Saphan Taksin. Rain plans essential. Sathorn / Silom (Financial core, polished, walkable) Atmosphere: glass atriums, modern ballrooms, private clubs. Formats: C-suite meetings, investor days, premium workshops. Pop-ups: studio-grade lighting packages, LED backdrops, broadcast suites. Access: BTS/MRT grid; great for “sleep-work-meet” in one radius. Sukhumvit (Asoke–Phrom Phong–Thonglor–Ekkamai) (Lifestyle, nightlife, social energy) Atmosphere: rooftops, galleries, design hotels, hidden courtyards. Formats: brand launches, incentives, breakouts + evening socials. Pop-ups: courtyard marquees, lounge clusters, tasting bars. Access: BTS spine; perfect for staggered agendas and dine-arounds. Old Town / Rattanakosin (Heritage, culture, ceremonial) Atmosphere: teak houses, museums, cloisters, riverside heritage yards. Formats: cultural incentives, award evenings with classical ensembles. Pop-ups: architectural lighting, projection-mapped facades, cultural stages. Notes: permitting, sound and timing windows carefully managed. Ari / Phaya Thai (Creative local, residential-chic) Atmosphere: studios, courtyards, small villas, leafy compounds. Formats: team offsites, creator labs, wellness-leaning agendas. Pop-ups: workshop pods, podcast corners, content capture sets. Bang Rak / Chinatown (Texture, street energy, photo ops) Atmosphere: shophouses, warehouses, alleys with character. Formats: experiential walk-and-talks, pop-up showcases, night markets. Pop-ups: mobile truss, compact PA, guided content routes. Notes: crowd flow & logistics planning are key. Rama IX / Ratchada / New CBD (Scale, modern halls) Atmosphere: convention floors, high-capacity ballrooms. Formats: exhibitions, large plenaries, multi-track conferences. Pop-ups: modular expo booths, demo zones, media rooms. Nearby: expressways for coach logistics. ICONSIAM / Khlong San (Riverside-modern hybrid) Atmosphere: premium retail + event halls + river views. Formats: product showcases, plenary + VIP hospitality suites. Pop-ups: broadcast corners, creator lounges, brand ateliers. Greater Bangkok / Near-City Retreats (Samut Prakan, Nonthaburi, Pathum Thani) Atmosphere: estates, gardens, private compounds, yacht marinas. Formats: “own the venue” conferences, villa-style incentives, poolside closers. Pop-ups: full tented villages, pool covers, outdoor LED, generator redundancies. Venue concepts we deploy (beyond “ballroom”) Luxury stretch-tents to transform lawns, courtyards, rooftops into weather-ready plenaries. Private yacht / river-barge conferences with silent-headset breakouts and dockside catering. Warehouse → innovation lab with modular stages, creator zones, and brand ateliers. Heritage house → leadership forum with acoustic treatment, low-sightline lighting, and broadcast kits. Hotel-in-place when your room block is the venue—frictionless movement, maximum attendance. Budget & experience steering We present Gold / Silver / Bronze venue archetypes per district with mood boards, capacities, load-in realities, curfew notes, and total cost of ownership (venue + AV + décor + staffing + logistics). If the right “pro venue” is non-negotiable, we place you in the same property as guests or within one BTS/MRT hop. For incentives/meetings, we often recommend hybrid days: morning plenary in a formal space, afternoon breakouts in character venues, evening rooftop or riverside to close. Ops that make non-traditional venues work Permits, noise windows, safety plans, insurance—handled end-to-end. Redundant power, weather plans, load-in routes, back-of-house zoning—mapped before contracts. Wayfinding, crowd flow, accessibility—so spaces feel premium and effortless. Broadcast & recording for hybrid audiences when needed. Bottom line: tell us the feeling and the budget envelope. We’ll shortlist district × concept options, then turn the chosen space—hotel, hall, lawn, yacht, gallery, or villa—into a high-performing conference environment your guests won’t forget.
Riverside Icons: QSNCC, ICONSIAM, Hotel Ballrooms & Event Piers
When a Bangkok program needs prestige, we start riverside: dramatic skyline, pier access, and seamless VIP flows. Flagship riverside choices (hotel ballrooms & event floors): Four Seasons Hotel Bangkok at Chao Phraya River (Grand ballroom + salons, waterfront lawns) Capella Bangkok (intimate luxury, riverside salon + courtyards) Mandarin Oriental, Bangkok (heritage prestige; multiple salons; exceptional service culture) Shangri-La Bangkok (two towers, ballrooms, boat pier, proven large-scale ops) Anantara Riverside Bangkok Resort (resort vibe; lawns + ballroom; easy cruise loading) AVANI+ Riverside Bangkok (high-ceiling ballroom; connected rooftop options) Millennium Hilton Bangkok (ballroom + terraces; direct river access) The Peninsula Bangkok (classic riverside salons, impeccable production support) Royal Orchid Sheraton (ballrooms + river garden; strong MICE DNA) Chatrium Hotel Riverside Bangkok (grand ballroom + outdoor decks) The Salil Riverside (boutique-modern, good for split sessions & hospitality lounges) Purpose-built halls along/near the river: TRUE ICON HALL @ ICONSIAM (modern tech hall for plenary + showcase) River City Bangkok (galleries, auction hall vibes, great for creative showcases) Asiatique The Riverfront (industrial-chic warehouses & piers; brand activations) Creative twist: with us, the river becomes a stage. We can: Run plenary daytime at a ballroom, then shift “un-conference” pods onto a private pier/terrace. Brand a private boat pier for arrivals; host pop-up coffee labs right on the boardwalk. Build a glasshouse tent on a riverside lawn for an upscale “indoor-outdoor” feel.
CBD & Sukhumvit Venues: Ballrooms, Rooftops, Creative Halls
If your delegates sleep in the CBD, keep sessions close. We mix classic five-star ballrooms with design-forward spaces and rooftops. Big-room CBD staples: Centara Grand at CentralWorld & Bangkok Convention Centre (BCC) Royal Paragon Hall (Siam Paragon) Bangkok Marriott Marquis Queen’s Park (large inventory; multiple ballrooms) The Athenee Hotel (multiple salons; polished conference service) Conrad Bangkok (flex floors + garden niches) Park Hyatt Bangkok (architectural, premium breakout feel) Hyatt Regency Bangkok Sukhumvit (function floors + sky-venues) SO/ Bangkok (iconic design; park views; strong AV partners) W Bangkok (bold, contemporary; after-hours energy) The Standard, Bangkok Mahanakhon (views + statement spaces) Gaysorn Urban Resort (boutique executive summit vibe) Creative halls & culture hubs (CBD radius): Samyan Mitrtown Hall (new-gen hall; easy transit; tech-friendly) Bangkok Art & Culture Centre (BACC) (cultural legitimacy; galleries for showcases) Thailand Creative & Design Center (TCDC, Grand Postal Building) (design-minded + breakout rooms) Creative twist: within the CBD we can: Convert unused atriums/foyers into brand labs with silent-conference headsets. Run a rooftop evening lab (mixology + lightning talks) after a classic daytime plenary. Pop-up studio corners for live podcasts, investor pitches, or product shorts.
Convention Centers: QSNCC, BITEC, IMPACT — When & Why
QSNCC (Central city, new, premium finishes): best for high-image conferences, ministerial sessions, and media. BITEC Bangna (Scale + logistics): ideal for exhibitions, car-size builds, heavy rigging, big sponsors’ builds. IMPACT Muang Thong Thani (Challenger halls + lakeside options): mega-expos, multi-track congresses, esports-style staging. How we choose: audience size, build height/rigging needs, sponsor village footprint, and access (airport vs downtown). We map session flow, exhibition density, and F&B pressure points before locking the hall.
Beyond the Obvious”: Industrial, Galleries, and Adaptive Spaces
When brand storytelling beats banquet chairs, we go unconventional—and make it compliant, safe, and seamless. Warehouse 30 (creative industrial block; great for zones, workshops, showcases) The Jam Factory (design compound by the river; talks + lifestyle activations) ATT 19 (heritage-meets-modern gallery; premium small-group sessions) Grand Postal Building (TCDC) (monumental heritage; design credibility) Samyan Mitrtown Hall (listed above; flexible, modern, connected) BACC (listed above; culture halo; smart for creator economy brands) Creative twist: turn any clean warehouse into a design-led conference floor: truss grid, beam wash, LED walls, expo pods, café islands, prayer/quiet rooms, wellness corners—fully branded.
Near-Bangkok (≤ 60–90 minutes): Retreat, Resort & Heritage Options
Sometimes the best MICE outcomes happen just outside the city: privacy, buy-out potential, and a retreat mindset—without flights. Sampran Riverside (Nakhon Pathom) – gardens, cultural craft zones, riverside lawns; ideal for incentives & wellness breaks Thammasat Convention Center (Rangsit) – academic credibility; value for knowledge conferences Prince Mahidol Hall (Salaya/Mahidol University) – acoustically superb; keynote prestige IMPACT Lakeside (Nonthaburi) – outdoor builds, festival-style sponsor villages Ancient City / Muang Boran (Samut Prakan) – cinematic backdrops for gala/culture nights (by special arrangement) Select golf & country clubs in Pathum Thani / Nakhon Pathom – plenary + outdoors + gala flexibility Creative twist: Executive offsites with buy-out villas/estates (10–20 rooms) for board, speakers, or creators. Luxury tented structures on lawns for premium “field conference” vibes. River/Canal flotilla sessions: split groups aboard multiple boats, reconvene for plenary.
How we actually decide the venue (so nothing is wasted)
Audience map (who’s coming, from where, mobility/access needs) Program anatomy (plenary vs breakouts vs showcase vs social) Sponsorship geometry (build heights, footprints, branded moments) Ops reality (load-in/out, rigging, power, acoustic control, fire exits, back-of-house) Budget architecture (we’re commission-free; we push net savings back to you) Experience delta (what guests will feel different vs any other MICE) And wherever the map points—we can also turn a non-venue into a venue: river piers, warehouses, villas, galleries, rooftops, or gardens. Our team handles compliance, permits, layouts, showcalling, and guest logistics end-to-end.
Hybrid & Virtual Options: Streaming, Platforms, & Backup
When your audience is split across time zones—or travel plans change—hybrid keeps momentum without compromising production value. We design studio-grade broadcast layered onto your on-site program so remote delegates feel genuinely present, sponsors get measurable visibility, and presenters can switch between stage and screen without friction. What we deliver (end-to-end) Hybrid show design: Run-of-show that synchronizes on-site plenary, breakouts, and remote segments; separate cues for broadcast vs. in-room audience. Multi-camera production: 3–6 camera packages (wide, follow, detail, confidence cam), director switching, picture-in-picture for slides/speaker. Broadcast audio: Stage mics + audience Q&A capture, clean mix for stream, intercom for crew, redundancy recorders for safety. Graphics & lower thirds: Branded slates, session bumpers, speaker keys, sponsor idents, animated stingers for professional polish. Slides & demo ingest: Dedicated capture for decks, product demos, video roll-ins; latency-managed for lip-sync and slide timing. Live interpretation (optional): Parallel audio channels/subtitles for Thai/English/other languages. Accessibility: Captions, color-contrast safe graphics, downloadable transcripts/posters. Platforms (we pick what fits your goals) Enterprise webinar/meeting: Zoom Events, Microsoft Teams, Webex – reliable for training, town halls, investor updates. Broadcast-style streaming: Vimeo OTT, YouTube (unlisted/private), RTMP to custom microsites – best for brand control and large audiences. Virtual expo & networking: Spatial chat lounges, moderated roundtables, 1:1 speed networking, sponsor booths with downloadable assets. Secure access: SSO, ticket-gated links, watermarking, per-delegate tokens, geo-controls if required. Remote participation that actually feels live Two-way Q&A: Moderated remote questions fed to stage monitors; vote-to-prioritize so the best questions rise. Virtual breakouts: Topic rooms with facilitators; auto-notes + recordings for knowledge capture. Live polls & pulse checks: Quick reads on sentiment, scored learning, and sponsor prompts. Backchannel community: Delegate chat, resource pins, speaker AMAs after sessions to extend dwell time. Sponsor & exhibitor value in hybrid On-air moments: Pre/post-rolls, mid-roll bumpers, presenter backdrops, and branded lower thirds. Virtual booths: Lead capture forms, calendar slots, gated downloads, instant chat/video. Analytics: Impressions, watch-time, CTRs, qualified leads; post-event reports mapped to sponsor tiers. Recording, VOD & content library Session capture: Isolated records (program, iso cams, slides) for clean edits. Rapid highlights: 30–90s reels per session within 24–72 hours for social. Evergreen hub: Chapters, transcripts, SEO-ready descriptions, gated replays for lead gen and training. Risk management & backup plans Network redundancy: Dedicated business line + bonded 4G/5G backup (LiveU/Speedify), auto-failover on encoders. Power & hardware redundancy: UPS on switcher/encoders, spare mics/cables, duplicate recorders. Presenter contingencies: Remote dial-in kits; if a speaker is delayed, we can flip to virtual on the fly with preserved show flow. Venue fallback: Pre-tested secondary room/stage, simplified run-of-show template to keep schedule on time if anything shifts. Data, privacy, and compliance Consent & rights: Presenter release management, photo/recording notices, region-specific privacy language. Secure storage: Controlled access to recordings and attendee data; retention policies aligned to your governance. Typical hybrid tech stack (scalable) Stage: Switcher (ATEM/Tricaster), 3–6 cameras, presenter confidence monitor, tally, IFB. Audio: Digital console, wireless lavs/HH, audience mics, interpreter feed matrix. Stream: Hardware encoder (primary) + software/second hardware (backup), RTMP to platform/CDN. Ops crew: Producer, TD/switcher, graphics op, audio A1, camera ops, stream engineer, floor manager, remote Q&A moderator. Budget control options Lean-impact: 2–3 cameras, single encoder, Zoom Events, templated graphics, core VOD edits. Smart-premium: 4–5 cameras, bonded internet, custom graphics pack, bilingual captions, highlight reels. Flagship broadcast: 6+ cameras, jib/steadicam, multi-language, virtual studio segments, live translation, full sponsor suite. Bottom line: Hybrid isn’t a compromise—it’s a reach amplifier. We design it so your in-room energy and your online audience both feel prioritized, your sponsors see measurable ROI, and your program stays resilient against travel or schedule surprises.
Registration, Ticketing & Attendee CRM
Make the first touch flawless. We design your registration, ticketing, and attendee CRM so it feels premium for guests and practical for your team—while capturing clean data you can actually use. What guests see (frictionless UX) Branded registration site (desktop & mobile) with clear tiers: delegate, VIP, speaker, sponsor, media, exhibitor. One-tap checkout (credit card, invoice/bank transfer, corporate PO), instant e-receipt, tax-compliant invoicing. Wallet passes & QR badges (Apple/Google Wallet), calendar invites, session add-ons, hotel/transfer interest. Multilingual interface (EN/TH + others), accessibility-friendly forms, auto-fill for returning users. What your ops team gets (control & visibility) Live attendee dashboard: signups, revenue, geos, company types, no-shows, dietary/visa flags. Promo engines: discount codes, affiliate links, partner bundles, early-bird ladders, group/agency blocks. Waitlists & approvals: auto-promote from waitlist, VIP approvals, comp management. Seating & capacity rules: per-room caps, reserved rows, overflow logic, standby lists. Check-in & onsite flow Scan-and-go check-in (iOS/Android), self-service kiosks, or staffed desks; print badges on demand. NFC/RFID or QR for session scanning, CE credits, and sponsor activations. Offline mode if Wi-Fi drops; sync resumes when back online. Wayfinding & agenda: guests see their personal schedule, maps, and room changes in real time. Exhibitors & sponsors Lead retrieval app: scan a badge, take notes, auto-tag interest, export to CRM. Sponsored touchpoints: code-gated downloads, prize draws, session polls, branded notifications. Attribution: impressions, scans, dwell time, meeting counts, post-event lead quality. Communications (before/during/after) Email + SMS/WhatsApp automations for reminders, tickets, last-minute changes, and thank-yous. Dynamic segments (speakers, VIPs, overseas arrivals, halal/vegetarian, wheelchair access). Feedback loops: session ratings, CSAT/NPS, open-text insights tied to attendee profiles. Data & CRM Single attendee profile across registration, check-in, sessions, and lead scans. Integrations: Salesforce, HubSpot, Zoho, Dynamics, Google Sheets, CSV exports. Privacy & compliance: consent capture, data retention rules, role-based access, audit trails. Payments & finance Multi-currency pricing, tax/VAT handling, invoices with company details. Refunds & transfers with approval rules; comp tracking and reconciliation reports. Risk & resilience Redundancy: mirrored databases, daily backups, offline badge lists. Security: encrypted PII, signed webhooks, SSO for staff, IP allowlists for finance. “App-style” event site (optional) If you want the experience to feel like an app: we build a mobile-first, button-based microsite that matches your brand. Guests can register, pay, view agenda, navigate rooms, message the help desk, and receive push-style updates—all without downloading anything. Bottom line: your guests glide in; your team sees everything; your sponsors get measurable ROI; and you leave with a clean, actionable dataset for the next MICE cycle.
Interpretation, Translation & Multilingual Content
Make language a bridge, not a barrier. We design end-to-end multilingual support so your MICE program works equally well for Thai audiences and international delegates. Live Interpretation (On-Site & Hybrid) Simultaneous interpretation (SI) for keynotes, panels, and ceremonies (TH↔EN plus JP, CN, KR, FR, DE, AR, HI, RU on request). Consecutive interpretation (CI) for board meetings, breakouts, site visits, press interviews. Whispered/chuchotage for VIPs and small delegations. Formats we support: single-booth, dual-booth rotation, mobile tour-guide systems, or app-based audio channels for BYOD headsets. Equipment & Tech ISO booths, interpreter consoles, IR/RF transmitters, receivers & headsets (sanitized and counted). Room mapping & RF planning to avoid interference across parallel sessions. Hybrid ready: language channels in livestream, live captions (ASR + human edit), and multilingual VOD with post-event subtitles. Interpreter Roster & QA Industry-specialized interpreters: finance, tech, medical, legal, aviation, energy, hospitality, F&B, manufacturing. Glossary build-up: we collect decks, scripts, and acronyms 7–14 days in advance; produce a terminology glossary for approvals. Briefing & rehearsal: run-through with speakers to align on tone, speed, and proper nouns. Rotation & stamina planning: two interpreters per language/channel for SI; scheduled swaps every 20–30 minutes. Translation (Documents & Media) Pre-event: invitations, landing pages, registration forms, privacy/T&Cs, exhibitor manuals, floor plans. On-site: agenda boards, directional signage, safety notices, F&B labels (Halal/Jain/Kosher/vegan), badge fields. Post-event: press releases, recap decks, certificates, subtitles and voice-over for highlight reels. Quality layers: native linguist → editor → final proof on branded templates. Multilingual Content Design Layout intelligence: expand/shrink copy for languages like Thai (no spaces), German (long compounds), Arabic/Hebrew (RTL). Typography & encoding: font pairing that supports diacritics/RTL; no mojibake on LED walls or PDFs. Cultural localization: examples, imagery, color cues, and etiquette adapted per market (e.g., number formats, name order, honorifics). Accessibility & Inclusion Live captioning (CART) for plenary sessions; sign-language interpretation on request. High-contrast slides and readable wayfinding; wheelchair-friendly interpreter placements. Quiet translation corners for neurodiverse attendees. Speaker Support (So It Lands Well) “Talk pacing” coaching: reading speed, idiom replacements, and slide wording that survives translation. Name/pronunciation cards for MCs; phonetic guides for Thai locations and VIPs. Script timing synced with interpreters and showcaller. Workflow & Governance Language scope & channel plan (per session). Glossary & deck collection (secure portal). Interpreter assignment (industry match + backups). Equipment layout & tests (RF/IR survey). Run-through & showcall cueing. Live monitoring (audio QC, spare headsets, rapid swaps). Post-event: transcript, captions, localized recap assets. KPIs We Track Channel pickup per session, headset returns, caption accuracy, interpreter utilization, post-event content views by language. Commercial Model Per-language/channel packages (booth + 2 interpreters + tech) or à la carte (CI hours, CART, subtitling). Transparent pass-through on gear and linguists; our fee is a clear management %—no hidden markups. Bottom line: your message stays consistent in Thai and every target language—on stage, on screens, and online—so your Bangkok MICE delivers real understanding, not just translation.
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Program Design: Keynotes, Breakouts & Unconferences — MICE Bangkok Reimagined
At Thailand Planner (Siam Planner Co., Ltd.), we don’t design programs that just fill time — we design experiences that move people. Your MICE in Bangkok should feel alive — every keynote, breakout, and networking moment linked by rhythm, storytelling, and purpose. Keynotes That Set a Tone (Not Just Slides) Every conference begins with energy. We curate and prepare speakers so they don’t simply “speak” but perform their purpose. Whether it’s a CEO’s announcement, a global product reveal, or a policy panel — we coach timing, transitions, visuals, and emotional pacing. Speaker development: rehearsal sessions, story arcs, and audience flow planning. Creative showcalling: opening visuals, walk-on cues, sound design, and screen choreography. Content control: multi-screen decks, synchronized media playback, and bilingual titles (Thai/English). Impact balance: every keynote is crafted for both the room and the recording — so it plays equally well online. Breakout Sessions — Designed Like Mini Experiences We believe every breakout in your Bangkok MICE event should feel like a boutique experience within a larger show. Multi-format design: workshops, fireside chats, focus circles, innovation labs, pitch corners, or silent-discussion pods. Facilitator scripts: no generic moderators — we train your internal or invited leaders to lead dialogue, not monologues. Thematic zoning: color-coded spaces, acoustic flow, and movement mapping so each room has a unique personality. Cultural sensibility: bilingual hosts, translation-friendly timing, Thai hospitality integrated seamlessly with international polish. Unconferences — Controlled Freedom Modern audiences don’t just want to listen; they want to participate. That’s why we integrate unconference principles into corporate and creative MICE programs across Bangkok and beyond. Open-agenda blocks: participants vote in advance; top topics become live sessions. Interactive boards: digital or physical idea walls where attendees contribute real-time insights. Facilitated spontaneity: moderators keep the energy structured yet free — balancing democracy with direction. Outcome mapping: key ideas from unconference discussions are summarized into post-event reports, ready for executive follow-up. How We Map a Bangkok MICE Program We work backward from your intended emotion and business goal — not just the number of hours. Objective setting: sales uplift, team unity, investor trust, or creative breakthrough. Narrative design: identifying a story arc from Day 1 Welcome to Day 3 Farewell. Flow charting: balancing plenaries, breaks, and networking to prevent fatigue. Cultural integration: Thai touches like wai greetings, local flavors, and hospitality etiquette. Tech integration: real-time polling, live translation, interactive QR walls, and hybrid participation tools. Why Bangkok Is Perfect for This Bangkok has a unique pulse — modern yet grounded, professional yet playful. From the Queen Sirikit National Convention Center (QSNCC) to creative hubs like Samyan Mitrtown, True Icon Hall, and Warehouse 30, the city offers venues that fit any mood: formal, vibrant, or artistically raw. We pair those spaces with our creative show design, so your MICE program feels connected to the spirit of Bangkok — fast, inspired, and unforgettable. Bottom line: your MICE program in Bangkok shouldn’t just run on schedule — it should run on emotion. We turn speeches into experiences, sessions into stories, and participants into lifelong brand believers.
Stage, AV & Production: Sound, Light, LED & Redundancy
When your show is in Bangkok, good AV isn’t enough — it has to be bullet-proof. We engineer stage, sound, lighting, screens, cameras, and power with the same discipline airlines use: duplication, failover, and real-time monitoring. The result is a MICE production that feels cinematic in the room and flawless online. Stage & Room Architecture Stage design: rake angles for sightlines, safe step edges, anti-slip finishes, and load-rated platforms for demos or product reveals. Backdrops: modular scenic walls, soft-goods, or LED canvases that carry your brand without stealing focus from speakers. Speaker flow: dedicated stage manager, confidence monitors, timer clocks, and comfort teleprompter where needed. Audience geometry: seating maps for plenary (theatre or classroom), cabaret for workshops, and fast flips between formats. Sound (PA) & Voice Clarity Coverage-first design: line-array or point-source systems modeled to the room; even SPL without hot spots. Headset/lavalier mics for presenters; handhelds for Q&A; spare frequencies pre-coordinated. DSP processing: EQ, delay alignment, feedback suppression; recording & livestream busses isolated from FOH mix. Redundancy: primary + backup mixers, spare transmitters, duplicate power to amps. Lighting That Directs Attention Key/fill/back light grids for people; accent lighting for sets, products, and sponsor zones. Kelvin consistency (camera-friendly whites) plus restrained color to shift mood between keynotes and panels. Cue-stacked shows: timecoded looks, walk-on cues, and finale moments designed with your show caller. Power safety: dimmer/relay distribution with RCD protection; emergency looks pre-programmed. LED Screens & Projection LED walls (2.6–3.9mm) for daylight resilience; projection where ceilings or budgets favor it. Pixel-perfect assets: we supply templates, safe zones, and aspect guidelines to your design team. Multi-screen control: main + side IMAG + confidence; simultaneous Thai/English lower-thirds if required. Failsafe: mirrored media servers/switchers (primary/backup), A/B HDMI/SDI paths, spare scalers on site. Video, IMAG & Recording Camera packages: 2–4 cams (wide, tight, roaming gimbal, and optional jib) with CCU shading. Live cut + isolated records (program + clean feed + ISO per camera) for post-event edits. Graphics & VT roll-ins from a dedicated playback op; lower-thirds CMS for names and translations. Content library: we deliver mastered files for your internal comms, PR, and social reels. Livestream & Hybrid Readiness Platform-agnostic: RTMP to your preferred platform or private player with chat/Q&A. Network plan: bonded encoders + venue fiber; 4G/5G failover; QoS-prioritized VLAN for production. Sync: audio/video genlock; intercom across camera, stage, translation, and technical rooms. Translation & Accessibility Simultaneous interpretation booths (ISO compliant) with IR/RF receivers; stage-managed handoffs. Captioning: AI-assisted + human review for plenaries; dual-language name keys and slides. Accessibility lighting & audio guidelines followed (aisles, ramps, induction loop on request). Power, Rigging & Safety Power distro: dedicated clean power for audio; separate rails for lighting/LED; UPS on critical paths. Rigging: load-rated truss, certified motors, and venue sign-offs; wind/load checks for outdoor builds. Permits & compliance: Thai electrical codes, insurance, method statements, and risk assessments. Weather plans: indoor move-in diagrams, rain covers, and Plan B/C cue sheets pre-approved. Show Control & Rehearsals Cueing spine: showcaller + stage manager + FOH leads (audio, lights, video) on comms. Run-throughs: presenter tech checks; mic etiquette; timer discipline; walk-on/off drills. Slide wrangling: central deck ingest, filename protocol, last-minute edits with operator support. Redundancy Matrix (What We Double) Power: dual feeds + UPS on brains (consoles, servers, encoders). Playback: mirrored media servers and hot-standby laptops. Mics: spare channels/frequencies and backup handhelds side-stage. Network: primary fiber + bonded cellular; spare encoder configured. People: backup operators briefed on each desk. Vendor-Agnostic, Bangkok-Savvy We source the right local AV partner for your venue (QSNCC, BITEC, IMPACT, riverfront ballrooms, rooftops, galleries), negotiate fair tech, and keep markup transparent. You get our creative direction, Thai execution, and enterprise-level reliability — without over-buying gear you don’t need. Bottom line: your Bangkok MICE production will look premium, sound clear, and survive surprises. That’s design, discipline, and redundancy — working together.
Wi-Fi, Power & IT Infrastructure (Creator-Grade)
Creators judge an event by upload speed, stability, and power reliability. In Bangkok, we design IT like a broadcast studio—capacity planned, segmented, and backed up. Capacity Planning (Bangkok-ready) Headcount model: concurrent users × 2.5 devices (phone + laptop + camera/backup). Throughput target: Attendees: 8–12 Mbps down / 3–5 Mbps up per active user. Speaker/press/streaming zones: 50–200 Mbps sustained uplink per zone. Aggregate pipe: 1–2 Gbps primary fiber to venue where possible; hard minimum 500 Mbps symmetrical for 200-pax creator events. Network Architecture SSIDs by role: Attendee, Press/Creators, Production, Vendors—each on separate VLANs with firewalls. QoS: prioritize streaming, VoIP, stage comms, and registration; de-prioritize bulk updates/cloud sync during show hours. Authentication: voucher/captive portal for attendees (sponsor splash optional); WPA2-Enterprise/WPA3 for staff & production. Roaming: enterprise APs with fast roaming (802.11r/k/v); 5 GHz default; open 6 GHz (Wi-Fi 6E) where venue supports it. RF hygiene: pre-show spectrum scan to place channels away from interference (common in CBD/Sukhumvit high-rise corridors). Uplink & Redundancy Primary: dedicated venue fiber or business-grade line with written SLA. Backup 1: bonded 5G/4G encoders/routers (multi-SIM across Thai carriers). Backup 2: secondary ISP or point-to-point link where feasible. Auto-failover: monitored gateway with alerts to NOC + on-site IT lead. Creator Facilities Upload stations: cabled 1 Gbps benches for video/photo teams; NAS or high-speed external SSD dock for dumps. Media room: color-accurate monitors, card readers, USB-C/Thunderbolt power, quiet cooling. File delivery: event S3-compatible bucket or shared drive with role-based access; nightly checksum & snapshot. Registration, Ticketing & CRM Hard-wired check-in desks (PoE to AP/switch) + offline cache if internet blips. Badge printers & QR on a segregated VLAN; real-time sync to CRM with retry queue. Sponsor Wi-Fi splash integrates opt-in lead capture (GDPR/PDPA compliant). Security & Compliance Firewalls & ACLs between attendee and production networks; client isolation on attendee SSID. Device hardening: patching window pre-show; MFA for admin panels; least-privilege accounts. Logging: DHCP/NAT logs retained; simple incident playbook; PDPA data-handling notes for Thailand. Power & Electrical (Thailand 220V/50Hz) Dedicated power plans per zone (audio, lights, LED, IT on separate rails). UPS on all brains: core switches, controllers, servers, encoders, registration PCs. Generator contingency for outdoor/rooftop/riverside builds; fuel & load test documented. Distribution: certified cabling, RCD protection, taped cable runs, weatherproofing for open areas. Adapters: ample Type A/C/O outlets & PD fast-charge banks; cable-management to keep floors clean. Monitoring & Support Live dashboards: AP load, RF noise, client count, throughput, packet loss; alerts to radios. Help desk: visible IT bar for attendee device issues; spare cables, dongles, chargers. Change freeze: no firmware or config changes during live hours unless emergency. Pre-Event Checklist (Bangkok venues) Site survey (RF + fiber handoff + rack space). Heat-map design & AP placement plan signed by venue. ISP SLA & failover test, speed tests at peak. VLAN/QoS map + emergency cutover scripts. Power single-line diagram + UPS runtime targets. Dry run with registration, streaming, translation. Outcome: attendees get fast, stable Wi-Fi; creators upload without pain; streams stay up; and your Bangkok MICE program runs like a studio—quietly, reliably, professionally.
Branding, Signage & Wayfinding (On-site Identity)
Your event identity shouldn’t just appear on a backdrop—it should guide, greet, and move people. We design branding, signage, and wayfinding as one system: clear at a glance, beautiful on camera, and effortless to follow. Our Philosophy Clarity first, then beauty. Guests must understand before they admire. Cohesion everywhere. Stage, screens, lanyards, badges, crew uniforms, menus, coffee carts—one visual language. Flow by design. Graphics don’t just label; they shape movement and reduce friction. What We Deliver Event Brand System: typography, color, motion rules, icon set, sponsor tiers, accessibility contrast ratios. Signage Suite: exterior arrival, registration towers, schedule totems, zone headers, breakout pylons, restroom/F&B arrows, charging areas, quiet rooms, prayer rooms. Stage & Screen Identity: main keynote frame, lower-thirds, timer overlays, intermission slates, sponsor loops. Wearables & Print: badges with smart role coding (color/shape), wristbands, program cards, table IDs, door hangers. Micro-Wayfinding: floor vinyls, elevator decals, escalator blades, column wraps, handrail strips—placed where eyes actually look. Wayfinding Strategy (Bangkok-Savvy) Decision-point mapping: clear signs at intersections, lifts, pier/skywalk links, and hotel-mall connectors. Sightline engineering: tall totems in atriums; head-height flags in busy corridors; overhead rigs for ballrooms. Multilingual: TH / EN on the same sign, with culturally accurate phrasing; pictograms for speed. Crowd densities: A.M. registration vs. P.M. breakout churn—signage scales with peaks. Riverside & outdoor builds: wind-rated frames, anti-glare laminates, rainproof inks, tethering plans. Sponsor Integration (Tasteful & Valuable) Tiered logo architecture (Title/Gold/Silver) baked into the system—not slapped on. Branded micro-moments: latte stencils, step-and-repeat walls, “powered-by” charging bars, photo vignettes. Zero cannibalization of the event brand; coherence over clutter. Creator-Grade Details Photo-friendly finishes: moiré-safe patterns for LED, anti-reflective laminates for glassy lobbies, skin-tone-friendly backdrops. Content touchpoints: hashtag frames, “Tell us your takeaway” boards, QR story trails to microsites or lead capture. Badges that work: large names, role ribbons, NFC/QR for check-in and session scans. Accessibility & Inclusion High-contrast palettes (WCAG AA+), icon-led directions, tactile arrows where venue allows, braille on key doors. Prayer/quiet-room wayfinding with respectful language and discrete placement. Mobility routes (ramps/lifts) flagged in the map and on floor decals. Sustainable Production Modular frames and re-skin graphics; recyclable media; limited foams. Reusable hardware kit for multi-day programs and repeat events. End-of-show recovery plan (donation / storage / recycle). Measurement & Control Friction log: we station observers at choke points; if guests hesitate, we adjust signs live. Heat-map review of dwell/flow; post-event report with fixes for v2. Signage run-of-show: what appears when (registration → keynotes → breakouts → gala). Typical Timeline T-6–8 weeks: brand system, zoning map, sign list, materials spec. T-4 weeks: final copy (TH/EN), sponsor lock, production files to print. T-3 to T-1 weeks: fabrication & QA; on-site survey for rigging/placements. T-1 day: install & walk-through; photo tests under real lighting. Live days: rapid edits (arrow flips, added pylons); crew on radios. Post: de-rig, sustainability report, asset archive. Quick Checklist (what we confirm) Zones named & color-coded • TH/EN copy approved • Sponsor tier map Registration cluster plan • Main schedule totems • Breakout door plates Vertical & floor arrows • Elevator/escalator cues • F&B, lounge, prayer, nursing rooms Exterior arrivals (drop-off/pier/BTS/parking) • Emergency & accessibility routes Photo wall + step-and-repeat • Charging & creator corners • Badge & ribbon matrix Result: Guests never feel lost, sponsors look premium, photos read instantly, and your Bangkok MICE identity feels intentional—from curb to keynote to closing night.
Sponsorship Architecture & Partner Packages
We’ll be straight with you: we don’t promise to “find sponsors”—no serious MICE agency should. What we do guarantee is a rigorous, sales-grade sponsorship program that your event can run with (and that we can execute), so brands see clear ROI and want to renew year after year. Our Approach (Bangkok-first, ROI-first) Two tracks: BYO Sponsors — if you already have partners, we professionalize their benefits, delivery, and measurement so they renew. Outbound Sales Support — we craft the sales kit, targets, and outreach plan; we’ll support introductions and meetings. (No empty promises—just a disciplined pipeline.) Value over logo farms: Every benefit is tied to outcomes: leads, sampling, demos, qualified conversations, content capture, and post-event remarketing. Category exclusivity & brand safety: Clear rules so partners don’t cannibalize each other and your event identity stays premium. What We Build For You Sponsorship Prospectus: positioning, audience data, decision-maker profiles, Bangkok/Thailand advantage, calendar, package matrix, rate card guidance. Rights Matrix (clean & enforceable): on-site, digital, content, hospitality, research, licensing, and post-event access—mapped per tier. Activation Playbook: turn-key pop-ups, F&B co-creates, creator corners, product labs, wellness lounges, charging bars, riverside moments, BTS/boat integrations. Sales Toolkit: email cadences, call scripts, objection handling, benefit calculators, and a simple one-page “Why Sponsor Bangkok?” explainer. Delivery & Proof: run-of-show for sponsor moments, staffing plans, photo/video shot lists, lead capture flows, and a post-event Impact Report. Core Packages (customizable) Title / Naming Rights (1) Naming + open/close remarks, hero logo lockup, category exclusivity, headline content piece, data/insight collaboration, premium hospitality. Presenting (2–3) High-visibility branding, keynote or panel slot, hero activation zone, targeted lead programs, VIP hosting. Gold (5–8) Breakout or demo stage, product sampling, QR lead walls, newsletter features, hosted networking. Silver (10–12) Branded touchpoints (coffee, water, charging, creator bay), digital inclusions, exhibition minis. Supporting / In-Kind Essentials (AV, transport, décor elements, printing, F&B) with matched visibility and content credits. In-Kind Done Right: We price in-kind at fair market value and translate it into equivalent rights—no random freebies, no undervaluing your event. Benefit Menu (pick & compose) On-site Identity: stage frames, schedule totems, zone headers, photo walls, step-and-repeat, crew wearables (coded sensibly—no clutter). Experiential: tasting bars, product trials, micro-workshops, VIP salons, rooftop/riverside receptions, mindfulness corners, wellness checks. Digital & Content: pre/during/post social, livestream lower-thirds, sponsored session recordings, expert interviews, recap films, case studies. Data & Leads: opt-in QR trails, session scans, sponsor microsite within the event hub, lead qualification rules, privacy-compliant exports. Research & Insight: mini-surveys, product feedback labs, themed roundtables with decision makers. Hospitality: VIP tables, hosted buyer programs, site tours, executive meetups. Licensing: limited use of event IP for sponsor ads (“As seen at …”), period-bound with approval. Community Legacy: scholarships, local SME showcases, creative apprenticeships—great for ESG narratives in Thailand. Pricing Logic (transparent) Rights valuation by impressions × engagement quality × capture ability—not wishful thinking. In-kind converted at realistic rack rates. Tier caps to protect scarcity (e.g., only one coffee partner, one Wi-Fi partner, one “presenting” per track). Measurement That Matters Before: forecast sheets for each benefit. During: live tick-lists, lead dashboards, footfall sensors/heat maps where allowed, QR scans, session attendance. After: one clean Sponsor Impact Report—reach, engagement, leads, media, content deliverables, and next-year upsell options. If You Already Have Sponsors We audit existing deals, fix overlaps, upgrade activations, and prove value so you can renew at higher tiers next cycle. We convert “logo-only” partners into experience owners (coffee culture partner, creator tech partner, wellness partner, etc.). If You Want Us To Support Outreach We segment the Bangkok/Thailand ecosystem (finance, telecom, travel, F&B, wellness, tech, real estate, education). Warm the pipeline with specific concepts (e.g., “Creator Wi-Fi Lab by [Brand]” rather than generic “Gold package”). We book joint calls, you hold the commercial pen; we protect your brand and margins. Renewal Strategy (lifetime sponsors) Package designs that scale (more content, more data access, deeper community moments) instead of “same logo, bigger fee.” A 12-month touch plan: post-event content drops, quarterly insights, and Bangkok pop-ups to keep partners engaged between editions. Bottom line: We won’t promise free money. We will architect a sponsorship program that brands in Bangkok and across Thailand want to join—and stay with—because it performs, looks premium, and is measured with the same precision we bring to every MICE project.
Exhibitor Services & Booth Design
If we can choreograph a 6-tier cake painted by two master artists in a chilled room so every brushstroke lands flawlessly, imagine what we do to your booth. We treat exhibition stands like performance pieces: precise, beautiful, and engineered to win attention and leads. What you see (the art): premium materials, lighting that flatters people and product, typography that reads from 20 meters, sightlines that stop foot traffic. What you don’t (the science): flow mapping, pause-points, micro-stages, acoustic control, and capture moments that convert curiosity into conversations. What we deliver (end-to-end): Concept to CAD: brand story, moodboards, 2D plans, 3D renderings, material/spec sheets. Build options: custom carpentry, lightweight modular systems, hybrid (custom hero + modular backbone). Visuals & motion: LED walls, kinetic headers, media servers, silent-demo headsets. Interactive & capture: QR trails, NFC tap-to-save, live product labs, demo scheduling, badge scans synced to your CRM. Hospitality moments: tasting bars, coffee culture stations, VIP nooks, private deal rooms. Ops & compliance (Bangkok venues): BITEC/QSNCC/IMPACT regs, electrical loads, rigging plans, fire/egress, insurance. Green choices: reusable frames, rental inventories, printed-once graphics strategy, local sourcing. Showtime support: Thai/English floor managers, demo coaches, brand ambassadors, tech ops, daily reset. After the show: dismantle & storage plans, asset re-use, recap photos/mini-reels, lead hygiene + handover. Bangkok advantages we leverage: Deep local fabrication network for fast, premium builds without import delays. Access to specialty props (heritage, contemporary, riverside aesthetics) to localize your presence without clichés. Seamless logistics to QSNCC, BITEC, IMPACT, ICONSIAM halls, Samyan Mitrtown Hall, True ICON Hall, and major hotel ballrooms. Booth types we love designing: Launch Theaters: mini-stage + 7-minute show loop + hero screen + meet-the-expert bar. Sampling Labs: hygienic service line, photogenic plating, waste-smart flow. Deal Rooms: acoustic pods, light-controlled; NDAs ready; calendar-linked slots. Creator Bays: content corners where visitors film/post with your brand tools. Library Walls: tactile product grids with guided QR stories. How we measure success: Footfall & dwell (sensor or manual count), demo attendance, QR saves, meeting count, qualified leads, and post-event replay (how often your booth content is watched/shared after the show). Budget control (no surprises): Transparent BoM, rent-vs-build advice, reuse plan for your next Thailand/SEA shows, and contingency playbooks if specs change late. In short: we design booths that look cinematic, run flawlessly, and sell. In Bangkok, where options are endless and attention is scarce, that combination is your edge.
Catering & F&B Concepts for MICE in Bangkok
Food sets the mood—and in Bangkok, you have the world on a plate. We design menus that tell your story first, then showcase Thailand’s best. We study your brand, your delegates, and your agenda flow, then build F&B that fuels learning, networking, and PR-friendly moments. How we design your menu Audience-first profiling: country mix, dietary patterns (Halal, Jain, vegetarian/vegan, Kosher-ready workflows, allergies), caffeine habits, alcohol policy. Brand translation to taste: signature company dish (named after you), color-themed canapés, edible logos (subtle, not gimmicky), plated narratives that echo your message. Agenda mapping: energy-dense morning bites, light-focus lunches, brain-friendly snacks for long sessions, protein-forward evening receptions. Bangkok advantage (curated, not cliché) Thai, elevated: central Thai classics (Gang Kiew Wan, Tom Kha), Isaan grill & salads, Southern spice flights—balanced to be event-friendly (clean plating, controlled heat). Global without compromise: Japanese, Indian, Middle Eastern, Mediterranean, modern European; gluten-free & lactose-free parallels baked into the plan. Halal confidence: separate prep, utensils, storage, staffing; certified partner kitchens where required. Service formats that work for MICE Express conference lunch: 18–24 bite stations in a U-flow layout to clear 300 pax in
Dietaries & Cultural Cuisine: Halal, Vegetarian, Jain, Kosher (Bangkok MICE)
Bangkok lets you honour diverse foodways without friction. We design parallel kitchens, clear labeling, and staff routines so every delegate eats confidently—and together. Our operating model (built for conferences) Segregated flows: distinct prep zones, color-coded utensils/boards, sealed storage, and dedicated service lines for each dietary stream. Labeling that works: icon + color + plain-language cards (EN/TH), with allergen flags and QR links to full ingredient lists. Badge cues: optional icons on delegate badges so servers can guide guests discreetly. Supplier assurance: only vetted partners with written SOPs; we document oil sources, fats, emulsifiers, stocks, and gelatin. Tasting & sign-off: client tasting for each stream; we lock recipes and batch sheets before show day. Halal (Bangkok-friendly, conference-grade) Procurement: certified halal meats, poultry, stocks, and gelatin; separate receiving and cold storage. Production: standalone fryers & utensils; no alcohol in cooking; spice mixes audited. Service: labeled Halal buffet/line; prayer-time friendly scheduling; non-alcoholic beverage bars available. Menu ideas: Thai Halal green curry with jasmine rice, grilled turmeric chicken with som tam (no fish sauce), dates & tropical fruit station, pandan custard with coconut milk. Vegetarian & Vegan (thoughtful, not afterthought) Cross-contact controls: veg-only prep tables, pans, and tongs; separate finishing area. Protein-forward options: tofu/tempeh, legumes, mushrooms, young jackfruit, nut/seed accents. Menu ideas: tofu laab with toasted rice, coconut & galangal soup, grilled vegetable satay with peanut-free almond sauce (if required), mango sticky rice (vegan on request). Jain (no root vegetables, no eggs; onion/garlic optional per client) Recipe engineering: Jain-compliant masalas; tomato-, coconut-, and lentil-based gravies; no potatoes/onions/garlic/ginger as required. Kitchen discipline: separate Jain mise en place, knives, boards, and pans; dedicated stewards. Menu ideas: dal palak (no garlic/onion), capsicum & paneer tikka, coconut-curry korma with peas & beans, cumin-free jeera rice variants, fresh phulka/rotis on live station. Kosher (Bangkok solutions with supervision options) Levels of service: Pre-sealed meals: certified, single-serve entrées with tamper seals, heated in controlled ovens. Enhanced service: on-site mashgiach (if requested), kosher-dedicated ovens/utensils, sealed warehousing and labeled transport. Service flow: separate plating line, wrapped cutlery, clearly signed collection points. Menu ideas (pre-sealed or supervised): herb-roasted chicken with vegetables, salmon with citrus glaze, mezze platters, parve desserts. Allergens & special requests (conference scale) Master allergen matrix (EN/TH) mapped to every dish and batch code. Dual “safe lines” (e.g., nut-free / gluten-free) to keep queues moving at peak. Recovery plan: spare portions for each stream; on-call culinary lead for last-minute delegates. Service design for big crowds Throughput planning: U-shaped buffets, mirrored stations, and “fast five” grab sections reduce queue time. Beverage logic: separate no-alcohol bars where policy or culture requires; sugar-controlled options for long agendas. Communication: pre-event emails + app push explaining food map, icons, and prayer-room/quiet-zone locations. Sustainability without compromise Seasonal Thai produce; responsible seafood on request; compostable serveware where suitable; food-rescue options for unopened items. Outcome Your Bangkok MICE guests feel seen, safe, and satisfied—Halal, Vegetarian, Jain, Kosher, allergen-free, and everything in between—without slowing down the program or diluting the brand experience.
Hospitality Desks, Concierge & VIP Protocol
At Siam Planner Co., Ltd., we treat hospitality desks as the heartbeat of any MICE experience — digital and physical. Every smile, sign, and sentence there represents your company. In Bangkok, where first impressions set the tone, we turn these desks into your living brand showcase. Dual Approach — Digital + Physical 1. The Digital Help Desk (Your Event Website & App) Before delegates even land in Bangkok, they’ll meet your help desk online. We design a dedicated event microsite — app-style, mobile-first — where attendees can: Register, check agendas, and manage their sessions View venue maps, live updates, and transport schedules Chat with staff in real time (multilingual) Access FAQs, hotel info, and nearby dining/shopping tips Submit VIP or dietary preferences in advance Everything stays synchronized with our on-site operations — so no guest ever gets lost, and no question goes unanswered. 2. The Physical Desk — Designed to Inform and Impress Our hospitality desks are not just tables with name tags — they’re branded welcome environments. We use sleek signage, digital screens, floral touches, and professional hosts who embody warmth and precision. Each desk includes: Welcome & Check-in Zones: Name badge printing, QR verification, and live updates Information Center: Agenda, session changes, transport & dining assistance Concierge Corner: VIP transfers, urgent logistics, media access, or special requests Cultural Guidance: Polite Thai etiquette reminders, temple dress-code cards, translation help Crisis-ready Support: Medical contact, embassy details, and flight-change coordination VIP & Executive Protocols For high-profile guests, we activate personalized reception plans: Private arrival channel at airport or hotel lobby Welcome kit (with your company branding + Thai touch) Assigned bilingual host or runner Reserved seating zones, stage escorting, and meet-the-speaker facilitation Exclusive lounge area with refreshments, privacy screens, and fast-track assistance We also coordinate seamlessly with security and protocol officers when government, royal, or C-level guests are present — ensuring cultural correctness, timing precision, and professional discretion. Why It Matters Bangkok events often gather delegates from dozens of cultures. One missed instruction, one unattended guest, can ripple into reputation. Our hybrid hospitality desk ensures your attendees — whether 20 or 2,000 — feel guided, valued, and cared for at every step. Because in the end, MICE success in Bangkok isn’t just about big stages or screens — it’s about how personally each guest feels served. And that begins — and never ends — at the Hospitality Desk.
Security, Privacy & NDAs for Sensitive Delegations
Thailand is among Asia’s safest destinations for MICE, yet true security goes far beyond guards and gates — it’s about trust, discretion, and emotional comfort. At Siam Planner Co., Ltd., we design layered protection systems that make delegates feel secure without turning your event into a fortress. Discreet, Human-Centered Security We work with licensed Thai and international security partners to customize your protocol according to your guest profile: Low-profile personal protection: plainclothes agents who blend into your team or appear as assistants, interpreters, or friends. Visible presence when needed: uniformed officers or formal escorts for royal, diplomatic, or corporate protocol events. Venue coordination: pre-event walkthroughs, CCTV zones, evacuation routes, and first-aid posts aligned with hotel or hall management. Bag checks & controlled access: RFID or QR credential systems, layered check-in flow, and staff trained in polite screening etiquette. We understand that for some high-net-worth individuals or celebrity speakers, security is also part of presentation — an image element. Whether they prefer an invisible perimeter or a visible entourage, we manage both gracefully so it never disrupts guest experience or media optics. Privacy, NDAs & Information Control Non-Disclosure Agreements (NDAs): all internal teams, freelancers, and vendors sign multi-tier NDAs covering guest data, content, and internal communications. Controlled briefings: only relevant staff receive information about VIP schedules, room allocations, or movement paths. Secure data handling: attendee databases stored on encrypted servers; check-in devices cleared post-event. No-photo zones: custom signage and soft enforcement for areas requiring confidentiality (private dinners, investor roundtables, or product launches). On-site media management: escort for photographers/videographers, press wristband color coding, and publication approval workflows. Coordination with Official Agencies For embassies, government delegations, or royal attendance, we liaise with Bangkok Metropolitan Police, Tourist Police, and internal hotel security teams to align all routes, timings, and communications under one command chain. If guests arrive by private jet, we can coordinate airport fast-track clearance, discreet vehicle transfers, and secure backstage entry routes at major venues or riverside docks. VIP Confidence, Seamlessly Integrated Our philosophy: security must exist, not announce itself. We choreograph safety like stagecraft — every movement rehearsed, every signal pre-agreed — so your most sensitive delegates feel completely at ease, yet never aware of the machinery protecting them. Because in high-level MICE events, the most valuable commodity isn’t just safety. It’s confidence in discretion.
Health, Safety & Risk Management (Plans & Compliance)
At Siam Planner Co., Ltd., we believe that a well-planned MICE event makes risk invisible. Behind every seamless conference, incentive trip, or exhibition in Bangkok lies a detailed Health, Safety, and Risk Management framework — one that we build long before your guests arrive. Our Safety Philosophy Risk management for us is not about paperwork; it’s about predictive planning. Every layout, schedule, and logistic chain is tested against the “what-if” principle: What if this fails — who fixes it, how fast, and who informs whom? Our goal is to make outcomes look effortless and safe — so your participants never sense the complexity behind the calm. Safety & Compliance Framework 1. Site Assessment & Pre-Event Audit Venue structural and fire-safety review with certified engineers or venue teams Crowd-flow mapping and emergency-exit optimization Electrical load calculation and redundancy checks for AV and lighting Local compliance verification with Bangkok authorities and venue fire marshals 2. Emergency Response Planning Custom Emergency Action Plan (EAP) for each event (medical, weather, or power failures) Clear command hierarchy and radio protocols Evacuation maps printed and displayed in Thai and English Live coordination with venue security and emergency services 3. Medical Support & On-Site Care Certified nurse or medic team on standby (basic or advanced life support, depending on event size) First-aid station with defibrillator and stocked kits Agreements with nearest hospitals for priority admission or ambulance standby Special care protocols for elderly or differently-abled guests 4. Insurance & Liability Coverage We can arrange or assist in sourcing event insurance policies that cover: Public liability Property damage Performer/speaker cancellation Medical incidents and travel emergencies Force-majeure disruptions (e.g., natural disasters, political unrest) Our team helps you select the right level of coverage so that even if an unexpected situation arises, you’re financially and legally protected. Food, Hygiene & COVID-Era Readiness Although the pandemic era has passed, its lessons remain. We maintain: Certified hygiene vendors Temperature and sanitation controls where appropriate Backup F&B packaging for rapid service changes (buffet → boxed) Flexible seating plans to allow distancing if required Risk Monitoring During the Event Continuous checks of structural and electrical systems Real-time weather and crowd-density monitoring for outdoor venues Safety officers on rotation with hourly reports to the control desk Incident-log recording and debrief protocols for transparency Deliverable: A Safe, Confident Experience Guests should never notice “risk management.” They only see precision, confidence, and care. That’s why, with Siam Planner managing your Bangkok MICE, the only thing that feels high-risk is how extraordinary your results appear — because everything else has been quietly secured.
Insurance, Permits & Government Liaison
In Thailand, even the most elegant conference or incentive trip begins with paperwork — and ends with peace of mind. At Siam Planner Co., Ltd., we manage every layer of compliance, insurance, and government coordination so your MICE event in Bangkok unfolds smoothly and lawfully, from concept to closing. Insurance — Coverage That Protects Your Confidence Every MICE event carries unique exposures: property, people, and reputation. We tailor insurance recommendations based on scale, location, and activity level, ensuring both organizer and client are protected. Our coverage options include: Public Liability Insurance: covers attendee injury or third-party damage. Property & Equipment Insurance: for rented AV systems, booths, décor, and staging. Cancellation & Postponement Insurance: in case of unavoidable delays (weather, force majeure, transport issues). Performer/Speaker Protection: covers travel cancellations or illness for key talent. Travel & Medical Insurance: optional extension for international attendees. We work directly with Thai and international insurers experienced in event underwriting, so coverage terms match your operational realities — not just generic clauses. Permits & Legal Approvals In Bangkok, event authorization depends on venue type, audience size, and activity scope. We handle the bureaucracy so you don’t have to: Public Gathering Permits (for large-scale or outdoor events) Music & Entertainment Licenses (DJ, live performance, or amplified sound) Fireworks, Drones & Pyrotechnic Approvals Alcohol Service & Sales Permissions Food Handling Certifications for caterers and vendors Temporary Signage & Road Use Permissions Visa Support & Letters of Invitation (LOIs) for foreign delegates Each submission is prepared, translated, and filed through official Bangkok channels with pre-inspection coordination — ensuring your event never faces last-minute shutdowns or penalties. Government Liaison — Seamless Coordination with Authorities We maintain working relationships with: Tourism Authority of Thailand (TAT) Bangkok Metropolitan Administration (BMA) Royal Thai Police & Tourist Police Divisions Immigration & Customs Officials (for temporary imports of AV or exhibition goods) Local Municipal & Fire Departments Our bilingual team ensures that all paperwork, from insurance certificates to safety declarations, is properly acknowledged and stamped. For VIP or diplomatic events, we coordinate security clearances, escort routes, and flag protocols directly with government liaisons. The Siam Planner Advantage Many agencies see this as “red tape.” We see it as stage setup — because nothing ruins a high-level event faster than a missing permit or unverified policy. With our proactive compliance process, your Bangkok MICE project not only looks world-class — it’s legally watertight and officially recognized. In short: we handle the rules, so you can make the headlines.
Visas, Letters of Invitation & Immigration Guidance
International MICE events thrive on smooth arrivals — and that begins long before guests board their flights. At Siam Planner Co., Ltd., we remove every visa and immigration obstacle so your delegates, speakers, and partners can focus on the experience, not the paperwork. Complete Visa Support for Global Attendees Thailand welcomes MICE travelers from every continent, yet visa rules differ by nationality, duration, and event type. We provide end-to-end coordination, ensuring every delegate receives the right documentation and guidance: Visa Exemption / Visa-on-Arrival review per nationality Tourist vs. Non-Immigrant Visa M (Meeting) recommendations Invitation & confirmation letters issued under Siam Planner Co., Ltd. (registered Thai company) Support letters from the hosting venue or partner organization when required by consulates Batch processing for groups via embassies or VFS centers worldwide Express coordination for VIPs, speakers, and exhibitors needing expedited approval We track expiry dates, entry stamps, and re-entry requirements — so no one is left uncertain at the border. Letters of Invitation (LOI) — Legitimacy with Thai Authority Recognition Each official Letter of Invitation includes: Your delegate’s full details and travel purpose Event title, dates, and location (Bangkok or other city) Our company registration number, address, and contact verification The signature and seal of Mrs. Sasanan Sirisumthum, Owner of Siam Planner Co., Ltd. We can also coordinate endorsement letters from the Tourism Authority of Thailand (TAT) or partner associations to strengthen embassy approvals for high-profile attendees. Immigration Guidance & On-Arrival Assistance Our Bangkok-based support team provides: Arrival concierge desks at Suvarnabhumi or Don Mueang airports Fast-track or VIP immigration clearance arrangements where permitted Group arrivals coordination with hotels and transport Re-entry visa assistance for delegates extending their stay for tourism or business meetings We brief all guests on local customs, documentation, and re-entry procedures — ensuring compliance with Thai immigration law while maintaining a professional and welcoming tone. Legal Backup When Needed For large-scale or complex events (international conventions, investor summits, etc.), we can assign a licensed Thai lawyer to your project team. This legal liaison supports with: Drafting or notarizing visa invitation templates Reviewing contractual obligations with foreign partners Liaising with immigration authorities or Ministry of Foreign Affairs for group approvals Seamless Entry, Every Time Whether your MICE event hosts 30 executives or 3,000 delegates, our visa and immigration system runs like clockwork — unifying travel logistics with legal assurance. Because the true welcome to Thailand begins before arrival — in the confidence that every document, stamp, and smile is already taken care of.
Transport Logistics: Airport Meet-&-Greet, Coaches & Boats
From private jets to tuk-tuks — and everything in between — Siam Planner Co., Ltd. handles transportation for your Bangkok MICE event with the precision of an airline and the hospitality of a five-star concierge. Whether your guests arrive individually or in delegations of hundreds, we make sure every journey feels effortless, safe, and uniquely Thai. Airport Arrivals — Smooth from the First Step Our airport meet-and-greet teams operate at Suvarnabhumi (BKK) and Don Mueang (DMK), welcoming your attendees the moment they clear immigration. Personalized placards, uniformed greeters, and multilingual staff VIP fast-track service and luggage assistance (optional upgrade) Branded hospitality counter or welcome desk near arrivals hall Coordination with hotels for early check-in or luggage forwarding 24/7 control desk tracking all flights for delays or last-minute adjustments Each arrival is logged in our shared system, so your event manager can see who’s landed, who’s en route, and who might need assistance — in real time. Ground Transfers — Precision and Comfort We operate through a trusted network of premium Thai transportation partners, ensuring licensed vehicles, insured drivers, and flawless timing for every movement. Luxury vans and sedans for executives and speakers Full-size coaches for large delegate movements Electric or hybrid fleets available for ESG-minded programs Tuk-tuks and vintage cars for themed incentive rides or short hops GPS-tracked routes and dispatch communication via our central control Every vehicle is cleaned, inspected, and equipped with drinking water, Wi-Fi (where available), and Thai/English signage for seamless orientation. Water Transfers & Riverside Experiences For riverside venues or after-event receptions, we elevate transfers into experiences: Private charter boats on the Chao Phraya River Shuttle ferries connecting hotels like ICONSIAM, The Peninsula, and Anantara Riverside Dinner cruise logistics with safe boarding control and route timing Optional floating welcome cocktail for VIP groups arriving by boat directly to the event pier City Shuttles & Late-Night Logistics Bangkok traffic is legendary, but we plan around it: Real-time routing via GPS and city traffic feeds Separate shuttle lines for sessions, after-parties, and hotels Emergency backup drivers for continuity Extended-hour coverage so your team never worries about the “last ride home” Branding on the Move We can wrap vehicles or boats with your corporate identity, sponsor logos, or MICE event graphics — turning every transfer into a mobile billboard that travels across Bangkok’s skyline and riverfront. The Siam Planner Difference Whether your delegate arrives in a Rolls-Royce, coach, or tuk-tuk, they’ll feel one thing in common — orchestration. Every transfer we plan is choreographed like a performance: safe, timely, and unforgettable, blending Thai warmth with world-class precision. Because in Bangkok, even the ride itself should feel like part of the event.
Accommodation Blocks & Rooming List Management
When your delegates come to Bangkok, they’re our guests too. We plan lodging like a mission-critical workstream—not an afterthought—so everyone sleeps well, shows up fresh, and loves the stay. How we design the block (Bangkok-first, Thailand-ready): Right-fit mix: Riverside icons for execs, design hotels for creators, quiet business properties for focus teams, serviced apartments for long stays. Multiple-hotel strategy (if needed): One primary HQ + curated overflow nearby to keep transfers short and on-time. Audience matching: Seniors near calm spaces; younger delegates a stroll from nightlife; families near malls/parks; production crew close to venue load-in. Commercial terms we negotiate (transparent, commission-free): Contracted room blocks with smart cut-off dates and rate protections (breakfast, Wi-Fi, taxes/service included). Attrition & cancellation terms that match your risk profile; comp-room ratios and VIP upgrades where leverage allows. Pre/post nights at the same rate when possible; early check-in/late check-out for long-haul arrivals. Clear billing routing, deposit schedule, and no surprise fees. Rooming list & guest care (white-glove operations): Centralized rooming list build, constant pick-up tracking, and weekly block health reports (by hotel, by night). Name changes and last-minute swaps handled fast; 24/7 hotline for flight delays and reassignments. VIP protocols: welcome notes, amenities, pillow preferences, quiet floors, prayer mats, accessibility rooms, kosher/halal proximity, allergy notes. Security-minded layouts for sensitive delegations (adjacent rooms, controlled-floor access, discreet escorts). Experience details that matter in Bangkok: Breakfast times aligned to agenda; coffee quality checked. Power/water reliability verified; blackout contingencies discussed. Laundry turnaround for multi-day conferences; gym/spa access for wellness. Shuttle timetables synced to sessions and evening events (boat/piers, BTS/MRT alternatives). Contingency & overflow: Pre-cleared backup inventory at partner hotels within 10–15 minutes of venue. Rapid rebooking playbook for airline disruptions or extended stays. Data, finance, and close-out: Live pick-up dashboards; on-site hospitality desk for changes and printing. Nightly audit to catch billing errors early; final master-bill reconciliation and credit note chase so finance sleeps easy. Our promise: we act as your agent, not a middleman. You see the negotiated rates; we align to your budget and prove value in tangible upgrades, risk reduction, and guest happiness. Bangkok offers every lodging style on earth. Our job is to choreograph it so your people feel at home—and arrive at every session ready to win.
Guest Services & Accessibility (ADA / Universal Design)
A successful MICE program in Bangkok isn’t only about what’s said on stage—it’s about how every guest is able to arrive, move, participate, and belong. We design for comfort, dignity, and independence from first touch to farewell, using ADA/Universal Design principles adapted to Thailand’s venues. Foundations we build in from Day 1 Barrier-free journeys: Step-free routes, ramps or lifts verified end-to-end (arrivals → registration → sessions → F&B → restrooms → breakouts → socials). Accessible rooms on hold: Roll-in showers, transfer space, lowered fixtures, visual/vibrating alarms; adjacent companion rooms when needed. Priority seating & circulation: Reserved front/aisle seating, clear 1.5m lanes, platform options for wheelchair users and camera/assistive tech. Wayfinding that works: High-contrast signage, large type, universal pictograms, line-of-sight placement, staff stationed at decision points. Quiet & reflection spaces: Low-stimulus “reset” room, prayer area (with ablution options), and a private lactation room with refrigeration. Communication access Live captions on main sessions (CART or captioner feed to screens). Sign-language interpreters (on request), reserved lighting and sightlines. Assistive listening (IR/RF/induction loop) with spare receivers & batteries. Readable materials: Large-print PDFs, high-contrast slides; braille or ePub on request with advance notice. Multi-language support: Thai/EN front-line staff; on-device translation at help desks; pre-briefed interpreters for VIPs. Digital inclusivity Mobile event guide built to WCAG 2.2 AA: screen-reader labels, logical focus order, color-contrast compliance, captioned media, keyboard navigable forms. Registration forms that capture access needs discretely and route them to operations—then we confirm arrangements in writing pre-arrival. Transport & movement Accessible transfers: Vehicles with ramps/lifts, securement points, and trained drivers; pier/boat access checked for gradients and handrails. Last-meter fixes: Temporary ramps, threshold plates, cable bridges, anti-slip mats, and escorted assistance where venues fall short. Dietary & health Clear labeling (allergens, Halal/Kosher/Jain/Vegetarian/Vegan); separate utensils & lines to prevent cross-contact. Medical readiness: On-site first-aid, AED location mapping, clinic/hospital escalation paths, and evacuation chairs for stairwells. Staffing & service culture Accessibility captains on each zone (registration, plenary, F&B, breakouts) with radios and a rapid-response protocol. Hospitality desk that solves—mobility rentals, spare charging cables, printed large-type agendas, interpreter bookings, pharmacy runs. Tone & training: Person-first language, consent before assistance, and privacy protection (NDAs for VIP/health disclosures). Contingency & assurance Redundant caption feeds and spare assistive devices. Backup step-free routes for any stage change. Documented Personal Emergency Evacuation Plans (PEEPs) for guests who request them. How we measure it Pre-event confirmations for every declared access need. On-site response SLAs (e.g.,
Team-Building & Incentive Experiences in Bangkok
Bangkok rewards teams that play boldly. We design incentive and team-building programs that mix Thai culture, urban energy, and smart facilitation—so people don’t just “have fun”; they bond, perform, and remember. Design first, activities second Outcomes before options: morale, cross-functional trust, sales focus, leadership, or creativity. We map KPIs, then curate experiences. Psychology of group flow: small-unit missions, rotating leadership, time-boxed sprints, meaningful debriefs. Signature experiences (mix & match) Chao Phraya Quest: Long-tail boats → clue hunt through riverside communities → micro-workshops (Thai dessert fold, flower garland, Muay-Thai stance) → sunset pier finale. Market Innovation Sprint: Teams get a fixed budget at Or Tor Kor or Chinatown to source ingredients/props, then pitch a new product with live tastings. Judges: chef + your leadership. Rooftop Film Studio: Write–shoot–edit 60-second brand stories at golden hour on a rooftop set; premiere them that night with awards. Muay Thai for Managers: Technique, respect ritual (Wai Kru), and a resilience workshop with breathwork and recovery. Temple Mindfulness & Strategy Offsite: Morning meditation with a monk (ethically and respectfully arranged), followed by a strategy canvas in a heritage house. Bangkok Street Art Lab: Guided alley tour + stencil/spray clinic; teams co-create a branded mural panel (portable) with a local artist. CSR with Thai Heart: School library refresh, river clean-up by boat, or prosthetic hand assembly in partnership with vetted foundations—impact tracked and reported. Thai Kitchen Battleground: Chef-led stations (Tom Yum balance, green curry paste pounding) → plated team challenge → Michelin-style scoring. Night Bazaar Negotiation Game: Gamified bartering at a curated night market, testing persuasion, ethics, and cross-cultural cues. Creative Wellness Circuit: Laughter yoga, Thai herbal compress DIY, desk-mobility clinic, and a sleep hygiene micro-lab for high performers. For larger groups (200–1,000+) Multi-zone festival format (mini stages, demo corners, silent-conference headsets). Rotating passports: delegates collect stamps by completing micro-missions; top teams recognized at gala. Cultural precision & ethics Respectful dress/behavior briefings, temple etiquette, photography rules. Fair-pay artists/guides; no staged poverty, no animal exploitation. Rain/heat plans, hydration cues, and shaded routes. Logistics we handle Venue scouting (parks, piers, heritage houses, rooftops, studios). Permits, insurance, medical on-call, multilingual facilitators. Accessible versions of each activity (step-free routes, sensory-friendly options). Transport choreography: boats, tuk-tuks, coaches with synchronized timing. Measurement & ROI Pre/post pulse surveys tied to objectives. Debrief templates that convert lessons into team rituals. Media kit: edited highlight reel + photo set within 72 hours for internal comms. Add a showstopper Gala on the river: live Thai jazz, projection-mapped awards, sky lantern-inspired (eco-safe) light moment. Takeover a hidden lane: pop-up “Bangkok street” with food carts, mixology, and live calligraphy art spelling your values. With us, incentives aren’t souvenirs—they’re systems for performance. Tell us the outcome, we’ll design the Bangkok that delivers it.
Evening Events: Rooftops, River Cruises & After-Parties
We’re not only a MICE planner—we’re Bangkok’s party organizer for high-profile celebrations. That means your evenings aren’t “add-ons”; they’re designed experiences with atmosphere, pacing, and storytelling. What kind of night do you want? Rooftop Statements – Skyline sunsets, live sax & DJ, curated lighting, projection backdrops, brand reveal moments, and chef-driven tasting stations. River Cruises – Private charter on the Chao Phraya with stage, speeches, awards, and a dance floor under the bridges; optional fireworks/laser finales (where permitted). Riverside Takeovers – Pier lounges, lawn dinners, or heritage-house courtyards with jazz or contemporary Thai ensembles. Warehouse & Gallery Pop-ups – Industrial-chic or art-forward spaces turned into branded clubs for one night only. Buyouts & Speakeasies – Full-venue control for networking, VIP hosting, and media capture. Villa Celebrations – Poolside receptions, projection-mapped façades, silent-disco zones to respect neighbors, and late-night lounges. How we craft the night Run-of-Show that breathes: welcome → ice-breaker → spotlight (keynote/award) → energy lift (performance/DJ) → peak moment (reveal/launch) → social wind-down. Sound & light that flatter people: warm tones, flattering angles, speech-grade audio, and dance-grade bass without bleeding into talk zones. Music direction: live Thai jazz, classical-fusion quartets, contemporary bands, or DJ+instrument hybrids (sax, tabla, violin). Signature bars: destination cocktails, zero-proof pairings, Thai botanicals, and branded glassware tokens guests take home. Culinary flow: roaming canapés → interactive chef stations → dessert theater; Halal/Jain/Vegetarian/Kosher paths planned from the start. Networking by design (not chance) Color-coded lanyards or pin sets (role/expertise). Rotating “micro-salons” with conversation prompts. Creator corners: selfie-ready sets and media backdrops that look premium, not gimmicky. Compliance, neighbors & reality Bangkok venues have different noise and timing rules; we pre-clear curfews, SPL limits, and load-in/out. Plan B for rain/heat: shaded rigs, misting, tenting, floor protection, and indoor flip. Transport choreography: riverside piers, coach staging, tuk-tuk shuttles for last-mile delight. Budgets & formats Elegant Core (cost-smart): curated playlist, refined lighting, canapés, brand wall. Signature (balanced impact): live set + DJ, feature lighting, photo sets, thematic bars. Flagship (showpiece): headliner act, projection mapping, multi-zone build, filmed recap. Add what makes it yours Executive fireside on a small stage between sets. Cultural moments (Khon masked dance, contemporary Thai performance) presented respectfully. Award vignettes with custom-engraved trophies and choreographed walk-ons. CSR spotlight: 3-minute micro-film and pledge moment. Measurement that matters Check-ins, dwell time, heatmaps (where possible), and post-event NPS. Same-night media kit: selects for your socials and press by morning. With us, your evening isn’t “the party after the conference.” It’s the moment everyone remembers—beautiful, culturally precise, guest-centric, and flawlessly run.
Speaker, MC & Entertainment Sourcing in Bangkok
We don’t just find speakers — we build them. At Siam Planner Co., Ltd., our speaker and entertainment curation goes beyond names on a stage. We help you craft a voice, a rhythm, and a show that fits the DNA of your company, your conference, or your incentive event. Speaker Strategy — From Script to Stage Speaker Coaching & Story Crafting: We train your internal leaders or selected talents to deliver with charisma, timing, and authenticity. From posture to pacing, we help them own the stage, not just occupy it. Content Structuring: Every presentation we touch follows a clear emotional arc — from hook to insight to memorable close. Cultural Localization: We adapt keynotes for Thai and international audiences, balancing tone, humor, and references so your message lands perfectly. Bilingual or Multilingual Hosting: English–Thai, Mandarin–English, or trilingual formats — our interpreters and MCs synchronize flawlessly for clarity and engagement. Professional MCs — Tone That Sets the Event Formal galas, high-energy product launches, academic conferences, or hybrid sessions — we match you with the right voice and personality. Each MC is pre-briefed by our creative team, rehearses with the show caller, and knows how to manage timing, mood, and emergencies gracefully. For sensitive or multicultural audiences, we train the MC in cultural cues and pronunciation — no awkward moments, only elegance. Entertainment & Cultural Integration Live Music: Thai jazz trios, contemporary fusion bands, or international DJs with live instruments (violin, tabla, sax). Performing Arts: Classical Thai dance (Khon, Fawn Thai), Muay Thai demonstration, or modern theater fusions tailored to your theme. Corporate Storytelling Acts: Short theatrical sketches or digital projections that dramatize your company’s journey. Tech + Art Fusion: Projection mapping, hologram shows, or synchronized drone lights for gala finales. Interactive Performers: Roving magicians, live calligraphy artists, or caricaturists creating personalized takeaways with your brand mark. Creative Ideation — Beyond the Usual We’ve turned CEOs into storytellers, panels into live podcasts, and annual meetings into full-on art performances. If you don’t have a speaker, we help you find one; if you have one, we help you turn them into an experience. End-to-End Support Includes: Contracting, visas, insurance, and payment handling. On-site rehearsals and show calling. Backup speakers/MCs on standby. Press management and post-event media coordination. In Bangkok — a city that thrives on expression and art — your voice, your host, and your entertainment deserve more than standard booking. They deserve curation. And that’s exactly what we do.
Media, PR & Influencer Integration to Your MICE
Your conference doesn’t end when the lights go out — it continues across screens, feeds, and global conversations. At Siam Planner Co., Ltd., we merge event production with media architecture. Every MICE project we design in Bangkok includes a built-in communication strategy — so your story is told while it happens, not after. Strategic PR Planning Pre-event visibility: We craft professional press releases in both English and Thai, distribute them through verified news wires, and brief lifestyle, business, and travel editors before your MICE week even begins. Media partnerships: Collaborations with national and regional outlets — Bangkok Post, The Nation, TTG Asia, TTR Weekly, and niche trade publishers — ensuring your conference or incentive trip appears where your audience already reads. On-site press hub: Registration, media desk, branded backdrop, and guided access to VIPs or speakers under clear embargo rules. Influencer & Creator Ecosystem Bangkok is Asia’s social capital — we hand-select content creators whose tone matches your brand (corporate, lifestyle, travel, tech, or luxury). Each influencer receives pre-approved talking points, hashtags, and brand guidelines to keep content on-message while staying authentic. Optional creator lounge: a photogenic mini-studio inside your venue for real-time posts, interviews, and livestreams. Metrics: tracked hashtags, reach reports, and engagement summaries within 72 hours. Owned-Channel Amplification Live coverage by our in-house production team: highlight reels, daily 60-second recaps, interview snippets, and quote cards. Post-event storytelling: professionally edited case-study film + photo archive for future marketing and sponsorship decks. Real-time content grid scheduling across LinkedIn, Instagram, and YouTube for consistent tone and timing. Press Conference & VIP Briefings We design a press moment that feels like an extension of your brand — not a generic Q&A. Staged with theatrical lighting, clear backdrops, and bilingual moderation. Optional translation booths and simultaneous interpretation for international journalists. Crisis & Reputation Management Pre-approved holding statements, media protocols, and escalation trees — just in case. Dedicated media liaison officer on-site for all press inquiries. Value Beyond Coverage SEO-optimized event articles linked back to your company domain. Long-term relationships with Thailand’s travel, business, and lifestyle media. Influencer content rights cleared for one-year commercial reuse (ads, reels, and digital banners). When your MICE event takes place in Bangkok, it deserves to be seen and remembered worldwide. We don’t leave visibility to chance — we engineer it. From the first teaser to the final headline, we make your conference the story.
Photography, Videography & Post-Event Legacy
Your MICE in Bangkok shouldn’t end when guests fly home. We design a visual legacy that keeps paying dividends — for sales, PR, employer branding, and future sponsorships. What we create (beyond a highlight reel) Signature Film: A director-led documentary (cinematic, narrative arc, interviews, city inserts) that captures purpose, outcomes, and brand emotion — not just pretty shots. Chaptered Recaps: 30–90s verticals per day (keynotes, breakouts, networking, gala) for LinkedIn/IG/YouTube Shorts. Photography Suite: Editorial portraits, candid reportage, stage coverage, product/booth details, hospitality moments, VIP protocol, and sponsor assets. Case-Study Edit: 2–4 min film tailored for B2B decks and sponsorship renewals. Stakeholder Cuts: Speaker sizzle, exhibitor mini-reels, and sponsor deliverables — each with their own lower-thirds and branding. City Texture Pack: Bangkok b-roll (riverside, rooftops, streets) to contextualize your story as Thailand business event content. Permanent home for your event Dedicated microsite (your domain): living archive of films, galleries, speaker pages, decks, and press clippings — updated each edition so your “Events” hub compounds SEO and credibility year after year. Traveling exhibit concept: We can curate a pop-up “museum” at your HQ or in your home country — print series, motion screens, sound design — to onboard teams, impress investors, and recruit talent. Workflow & coverage Shot-list strategy aligned to KPIs (leads, press, employer brand, sponsorship). Multi-camera coverage (cinema + gimbal + long-lens + drone* where permitted). Dual audio path (board feed + room mics) for clean talk tracks. Live edit desk for same-day social drops; nightly selects for your comms team. Speaker green-room interview corner (controlled light/sound) for quotables. Rights, delivery & speed Clear usage rights for 12–24 months across web, social, paid media (customizable). 48–72h social pack (teasers, stills), 7–14d first-cut film, 21–30d final master with subtitles (EN/TH, others on request). Asset library delivered in organized folders (by session/sponsor/speaker) with filename conventions for easy retrieval. Premium options Festival-grade director and color pipeline (cinema cameras, pro colorist, 5.1 mix). Photojournalistic team for behind-the-scenes storytelling. Media day pre-event (brand film, CEO message, product demos). Interactive gallery kiosk on-site; QR capture for instant downloads and lead gen. Why it matters in Bangkok Bangkok gives you light, color, and energy. We translate that into conversion-ready media that keeps your Thailand conference, incentive, or exhibition alive — in boardrooms, feeds, and pitch decks — long after the closing applause.
Sustainability & ESG for Bangkok MICE
We don’t treat sustainability as a checkbox or a “green corner” at the venue. For Bangkok MICE, it’s a lens we apply to every choice—from how attendees arrive to how a stage is lit, what’s on the plate, and where your event’s value lives after the lights go down. Our ESG promise (Bangkok-first, planet-forward): Real reductions before offsets. We design for fewer trucks, fewer flights (hybrid/hub options), lighter sets, and smarter power. Offsets are last, not first. Transparent metrics. You’ll see the carbon, water, waste and inclusion numbers in a simple dashboard—then we improve them year over year. Local value-creation. Spend that stays in Thailand: community artists, social enterprises, minority-led vendors, and neighborhood food systems. What this looks like in practice 1) Travel & Mobility Route planning that favors nonstop flights, airport rail link / BTS transfers, and pooled coaches over point-to-point vans. Hybrid programming (live + remote hubs) to cut long-haul travel for non-critical roles. Incentives for delegates who arrive via lower-impact options; carbon estimate shown during registration. 2) Venues & Energy Prioritize properties with efficient HVAC, LED inventories, and published sustainability policies. Right-sized stages (no over-building), low-power LED walls, timed dimming, and kill-switch routines for rehearsals/overnights. Power plans with redundancy that don’t burn excess diesel; meter where possible and report usage. 3) Materials & Build Rental-first scenic, modular rigging, and repurpose-friendly finishes. Print only what’s essential; everything else is digital signage / QR. Badges: recycled cores, lanyards collected at exit, or wallet-based e-badges. 4) Waste & Circularity Front-of-house sorting with clear iconography (TH/EN) and back-of-house vendor training. Food waste prevention via accurate headcounts, batch service, and next-day donation partners where compliant. No single-use plastic in conference service; water via refill stations + branded bottles (optional). 5) Food & Beverage Local-first menus with seasonal Thai produce; Halal/vegetarian/Jain/Kosher options integrated—not afterthoughts. Lower-impact proteins, plant-rich buffets, and portion control to reduce waste without feeling austere. Responsible coffee & tea programs, Thai craft alternatives, and no greenwashing add-ons. 6) Community & Sourcing Shortlist Thai vendors who meet baseline labor standards and pay living wages. Commission local artists for stage looks, gifting, and cultural moments—value that stays in Bangkok. Support social-enterprise partners (e.g., upcycled merch, inclusive staffing pipelines). 7) Inclusivity & Governance Universal design baked in: step-free routes, quiet rooms, prayer rooms, lactation space, and clear wayfinding. Speaker parity targets (gender, nationality, background) and an anti-harassment policy printed on badges + app. PDPA-aligned data handling; opt-outs for photography; content consent at session level. 8) Measurement & Reporting Pre-event footprint forecast (scenarios A/B), on-site metering where feasible, and post-event ESG report: Travel (scope estimates), venue energy, build materials, waste diversion rate, F&B mix. Social metrics: local spend %, diverse-vendor %, accessibility satisfaction. Action list for your next Bangkok edition to keep raising the bar. Optional ESG Enhancements Bangkok Urban Greening: fund a micro-parklet or canal clean-up day with staff/attendees. Scholar tracks: subsidize Thai student or NGO participation; mentorship breakfasts with leaders. Legacy installs: donate reusable scenic, tech, or furniture to community centers after teardown. Verified offsets: only after reduction work is done; we document the methodology and certificates. Bottom line: A Bangkok MICE that feels premium, looks beautiful, and proves its responsibility. With Siam Planner, sustainability isn’t a cost line—it’s how we protect your brand, improve guest experience, and leave Thailand a little better than we found it.
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Procurement & Vendor Management (Commission-Free)
We run procurement like a disciplined agency—and defend your budget like an owner. Siam Planner is vendor-agnostic, commission-free, and kickback-free. We act as your purchasing arm in Bangkok, selecting the right supplier (not the one paying a referral). Every baht is traceable. How we buy (and protect your ROI) Requirements to RFP: translate your brief into technical specs (AV, staging, décor/fabrication, print, interpreting, registration tech, staffing, security, transport, photography/video, catering, florals, entertainment, gifts). Competitive quoting: 3–5 comparable bids per category, apples-to-apples matrices (unit rates, inclusions, lead times, penalties, sustainability notes). Total cost of ownership: we evaluate rigging hours, power draw, crew splits, overtimes, freight, and teardown—not just headline price. Value engineering: equal or better impact with lighter sets, modular rigs, smarter lensing, shared backline, and showflow tweaks. Zero hidden margins. Full transparency. Open books: you see supplier quotes, our comparison sheets, and final POs. Direct pay or controlled pass-through: pay vendors directly, or route via a managed client account—your choice. No commissions / no rebates: we contractually forbid kickbacks and disclose conflicts of interest in writing. Contracts, compliance & risk SLA-driven scopes: deliverables, redundancies, load-in/out windows, noise curfews, response times, spares lists. Change-order discipline: timestamped approvals; budget deltas visible in real time. Insurance & permits: vendors must evidence coverage and licenses relevant to Bangkok venues. Data & privacy: PDPA-aligned handling for registration vendors; NDAs where sensitive. Taxes & invoices (Thailand): official tax invoices (VAT) and withholding documentation coordinated where applicable. Quality control (before it’s too late) Pre-production checkpoints: drawings, cable plots, content specs, tasting & plating, fabric swatches, camera plans. Factory & site FATs: witness tests for LED, comms, and custom builds; remedy lists issued on the spot. Show-day QC: acceptance checklists at handover; backup gear verified; crew briefed and badged. Supplier ecosystem (Bangkok & beyond) Tiered bench: enterprise-grade partners for large congresses; boutique specialists for crafted moments. Backup vendors on retainer: hot-swap readiness for trucks, generators, translators, and crew. Local first, global when needed: we prioritize Thai excellence and bring in international specialists only if the brief demands it. Payment flow options Direct to vendor: maximum transparency; we supervise milestones and hold final acceptance until QC passes. Escrowed under client name: staged releases linked to deliverables/SLA checkpoints. Deposits & FX: timeline planning for international transfers; avoid rush fees with procurement calendars. Negotiation playbook (how we stretch your baht) Rate + value adds: rehearsal hours, extra microphones, extended licenses, standby crew, or post-event edits. Scalable bundles: shared infrastructure across days and rooms; cross-rental leverage. Sustainability leverage: greener specs that also reduce trucking, power, and labor overtime. Governance you can trust Anti-kickback code: signed by our team and vendors. Audit trail: RFPs, quotes, evaluations, POs, change orders, and acceptance reports kept for your records. Post-mortem & benchmarks: cost per attendee, per minute of content, per lead—plus recommendations for your next Bangkok edition. Bottom line: You get the best supplier for the brief, at the best total cost, with proof of every decision. That’s what commission-free procurement means at Siam Planner.
Contracts, Payments, Tax/VAT & Invoicing
When you plan MICE in Bangkok with Thailand Planner (Siam Planner Co., Ltd.), contracts and money flow are handled with clarity, compliance, and zero surprises. We keep it simple, transparent, and aligned with Thai regulations—while giving your finance team the documentation they need. Contracting model (clear responsibilities) Master Services Agreement (MSA): Defines scope, responsibilities, IP, confidentiality/NDAs, PDPA data handling, dispute venue, and force-majeure. Statements of Work (SOWs): One SOW per workstream (venue, AV, registration, décor, media, etc.), each with deliverables, timelines, acceptance criteria, and change-order rules. Supplier back-to-backs: All third-party contracts mirror your protections (SLAs, safety, insurance, confidentiality). We’re vendor-agnostic and commission-free. Payments (predictable, milestone-based) Milestones over guesswork: Deposits, progress, and final balance tied to defined checkpoints (e.g., design sign-off, load-in complete, show acceptance). Payment routes: Direct-to-vendor (maximum transparency); Pass-through via Siam Planner (single consolidated invoice); Escrow under client name (staged releases). Currencies: Primary billing in THB; invoicing in other major currencies on request, with agreed FX basis. Methods: Bank transfer preferred. Corporate cards or payment gateways can be enabled for specific items (fees disclosed upfront). Tax, VAT & statutory compliance (Thailand) VAT: All invoices show the prevailing Thai VAT rate and our full tax details. Official tax invoices and receipts are issued to your legal entity. Withholding tax (WHT): Where applicable under Thai law, we coordinate the required certificates and reconcile amounts against your payments. Cross-border considerations: For overseas entities, we align documentation so your auditors can map VAT/WHT treatment cleanly. We’ll flag any venue or supplier with different tax handling before commitment. Invoicing (clean paperwork your finance team will love) Line-item detail: Each line shows scope, dates, location, unit descriptions, and inclusions/exclusions—no vague bundles. Backups attached: Quotes, SOWs, POs, change orders, and acceptance notes can accompany invoices as a single PDF pack. Project ledger: Running budget vs. actuals, change logs, and remaining commitments are available on request to mirror your internal cost codes. Official documents: Company stamp, authorized signatory, and bilingual (EN/TH) documentation if needed. Change orders, cancellations & risk Controlled changes: Any scope/time/budget change is documented, priced, and approved before execution—no silent overruns. Cancellation terms: We’ll front-load venue and supplier terms so you know exact windows and liabilities; mitigations (re-use, resell, postpone) are pursued first. Insurance & liability: We ensure third-party liability and required coverages are evidenced by vendors; client-side event insurance options can be arranged. Data, IP & content rights Ownership clarity: Your brand assets remain yours; newly produced content rights are defined in the SOW (usage territories, durations, raw vs. edited). PDPA-aligned data: Registration and attendee data flows are mapped and minimized; access is permissioned and auditable. Governance & sign-off One acceptance moment: We run a formal handover at show close (or phased by day) so finance can release finals with confidence. Audit trail: From RFP to final invoice, every decision has a document. That’s how we keep Bangkok MICE projects creative and compliant. Bottom line: You get crystal-clear contracts, milestones you control, invoices that pass audit, and taxes handled the right way—so your team can focus on the content and outcomes, not the paperwork.
Budget Planning of Your MICE Event in Bangkok
At Thailand Planner (Siam Planner Co., Ltd.), we don’t start by asking how much you want to spend — we start by asking what you want to achieve. Whether your goal is impact, prestige, sales, engagement, or recognition, we design your MICE event in Bangkok so that every baht works like it’s worth five. Our approach to budgeting Outcome-driven planning: We reverse-engineer your budget from the desired experience and results — not just a checklist of items. Transparent allocation: You’ll see exactly where each portion goes: venue, AV, décor, hospitality, logistics, staff, and creative direction. Dynamic flexibility: As priorities evolve, we can rebalance funds between experience design, production, and guest comfort without compromising quality. Why we never give “average” prices Every corporate event, meeting, or exhibition is unique. The cost of a Bangkok MICE project can vary by: Scale — 50 executives vs. 1,000 international delegates. Venue type — hotel ballroom, convention center, private villa, yacht, or outdoor pavilion. Production level — from minimalist meeting setups to cinematic LED and full broadcast crews. Duration & logistics — single-day, multi-day, or multi-venue itineraries. Catering & entertainment — casual networking or high-end gala dining. That’s why we don’t publish template numbers. Instead, we custom-engineer each plan and prove that the money is used where it truly matters. How we make your budget outperform Vendor-agnostic buying: No hidden commissions. You get our negotiated Thai vendor rates, not mark-ups. Creative efficiency: We repurpose art, lighting, and spatial design so one installation serves multiple functions across your event days. Smart logistics: Coordinated transport, accommodation, and timing reduce overtime, idle crew, and wastage. In-house creativity: Graphic design, stage layout, and theme styling are done internally — saving you external agency fees. Measured ROI: We track performance — leads, engagement, visibility — so every cost can be justified by an outcome. What you can expect When you share your budget range, we present you with: A detailed cost architecture (by function, not by vendor). Options for upgrade or scale-down to control flexibility. A timeline showing where each milestone payment applies. The result: even if your MICE budget is modest, the experience will feel expansive — because it’s crafted by a company that treats design and logistics as equal art forms. At Thailand Planner, you set the budget — we make it look unforgettable.
How to Get Started (Discovery → Proposal → Onboarding)
1) Quick Discovery (free) Tell us the mission: dates, audience size, objectives (sales, learning, brand, community). Context check: markets, cultural needs, VIPs, security, dietary, accessibility. Ballpark & guardrails: budget range, do-not-compromise items, nice-to-haves. Outcome map: what success looks like (KPIs, sentiment, media, leads). 2) Concept & Options (free) Two–three concept routes: mood, experience arc, venue typologies (hotel / convention / riverside / villa / hybrid). High-level run-of-show: keynotes, breakouts, networking, gala/after-party. Cost architecture preview: functional buckets (venue/AV/F&B/logistics/creative), not vendor quotes yet. Risk & contingency notes: weather, redundancy, security, Plan B/C. 3) Detailed Proposal Shortlist & layouts: space plans, flow, stage sketches, wayfinding. Production stack: sound, light, LED, broadcast/streaming options. Guest journey: registration, ticketing/CRM, transport, room blocks. Comms kit: naming, theme line, visual direction, preliminary agenda. Transparent budget: line-by-function with upgrade/downgrade levers. Timeline & milestones: decision points, deposits, critical paths. 4) Onboarding & Contracting One owner: dedicated producer + Thai/EN project desk. Vendor-agnostic procurement: we source, you approve; no commissions. Governance: weekly stand-ups, change-log, risk register, approvals matrix. Legal & finance: invoice cadence, NDAs, permits/insurance guidance, tax/VAT notes. 5) Design, Organization & Management Experience design: stagecraft, scenography, brand integration, signage. Program building: speakers/MC, agenda timing, unconference mechanics. Ops playbook: crew calls, rehearsal blocks, run-of-show, VIP protocol. Guest services: hospitality desks, multilingual support, accessibility. Data & media: capture plan, photo/video briefs, live coverage, post-event hub. 6) Execution (Show Week) Show calling & control room: redundancy for AV/IT/power/Wi-Fi. Quality control: food timing, crowd flow, cleanliness, security. Stakeholder happiness: speaker care, sponsor deliverables, exhibitor ops. 7) Post-Event & Reporting Debrief within 7–10 days: KPIs, attendee sentiment, media recap. Asset delivery: photo/video library, brand-safe selects, usage guidance. ROI wrap: leads, press, social reach, recommendations for next year. Free Consultation: Share your brief and budget range; we’ll return with concept routes and a cost architecture at no charge. Ready to begin? Tap Human Support to start Discovery, or email office@siamplanner.com — we’ll take it from there.
Corporate Gifting & Branding with Meow Walk
Every MICE event deserves a signature touch — something that guests remember after they leave the ballroom. That’s where our in-house brand Meow Walk comes in — Thailand’s first art-driven party and wedding gift shop, built entirely around original, hand-created calligraphy artworks that spell words like VIP, LOVE, PARTY, BANGKOK, SUCCESS, and THAILAND through imaginative characters, objects, and symbols. Art + Identity + Memory When you host a corporate event or conference in Bangkok with Thailand Planner (Siam Planner Co., Ltd.), we give your brand a lasting physical presence. Our gifting concept is not stock merchandise — every item connects to your story and purpose. Whether it’s a leadership summit, incentive trip, exhibition, or investor conference, each attendee can take home a meaningful piece of art that represents your message. Customizable Gift & Branding Options Branded alphabet art collections: We select calligraphy designs that match your brand name, product, or theme (for instance, letters forming your company’s initials in Thai or English). Corporate souvenirs: Premium tote bags, silk scarves, notebooks, umbrellas, and wearable art printed with your event’s signature calligraphy. On-site personalization: Live calligraphy bar or digital customization booth where guests choose artwork to print instantly on selected merchandise. Stage & décor integration: We use alphabet art as part of your signage, backdrops, or projection loops to give the venue a distinct creative identity. Gift hampers & thank-you boxes: Combine local Thai craftsmanship with our artwork for welcome kits, speaker gifts, or post-event appreciation packages. Why It Works for MICE Cultural harmony: Each character we create carries global meaning but Thai hospitality spirit. High retention value: Guests keep or display these items — a daily reminder of your event and brand. Photogenic appeal: Every design is visually striking and share-worthy, extending your exposure across social media. Scalable & sustainable: Thousands of artworks are ready for re-use or adaptation; we print on eco-conscious materials whenever possible. Through Meow Walk, we transform routine giveaways into collectible art pieces — merging creativity, culture, and corporate identity. It’s how we make your Bangkok MICE event feel human, luxurious, and truly unforgettable.
About Siam Planner: Creative DNA
At Siam Planner Co., Ltd., creativity isn’t a department — it’s our foundation. We are not just a MICE agency; we are the inventors of Thailand’s first website that functions like an app, blending technology, design, and storytelling into one seamless experience. This innovation reflects exactly how we plan events: bold, intuitive, and far ahead of the industry curve. Every project we touch — whether a corporate meeting, incentive trip, global conference, or exhibition — is handcrafted with the same level of artistry we bring to our other divisions: Thailand Planner for destination weddings and cultural events Meow Walk for corporate and event gifting VIP Puzzle for global planner networks and creative websites Our DNA is built on originality. We own tens of thousands of hand-painted artworks, each created by real artists — not AI, not stock graphics. These designs are used throughout our events and visual branding, ensuring your MICE project feels alive, personal, and unlike anything else in the corporate world. What This Means for Your MICE in Bangkok Visual identity: We design branding and signage as art pieces — not templates. Atmosphere: We build emotion into stagecraft, lighting, and guest flow so every detail tells your story. Cross-disciplinary creativity: As wedding and party planners, we understand rhythm, beauty, and energy — turning business gatherings into memorable experiences. Cultural intelligence: Our Thai roots and global mindset ensure that every touchpoint respects your company culture while celebrating local spirit. When you work with Siam Planner, you’re not hiring an agency — you’re collaborating with event artists who turn every MICE project into a creative legacy. Because in our world, originality isn’t optional — it’s the standard.
Service Policy: Full-Scope A–Z Event Management Only
At Siam Planner Co., Ltd., we operate on one clear principle — we take full responsibility, or we don’t take the project at all. We are an end-to-end event management company, not a staffing agency or partial-service provider. When you work with us, you engage a single accountable team that plans, designs, coordinates, and executes every component of your MICE event in Bangkok — from concept creation to guest farewell. What This Means A–Z management: Strategy, venue, design, production, logistics, hospitality, communication — all under one roof. Your vendors, our system: You may bring preferred suppliers, but they operate through our structure, safety standards, and schedule. We manage them — not the other way around. No partial bookings: We do not accept “venue-only,” “AV-only,” or “coordination-only” roles. Fragmented control means fragmented results — something our policy avoids entirely. One vision, one team: From budget control to creative direction, we remain the central conductor ensuring your event’s harmony, efficiency, and accountability. Why We Work This Way Because our events are signature-grade productions, built with art, precision, and cultural depth. To deliver that standard, we must lead every aspect — design, logistics, hospitality, media, and guest experience — as one unified framework. With Siam Planner, you get clarity, accountability, and creative excellence — not chaos between multiple vendors. If your organization seeks a partner who owns the outcome completely, you’re in the right hands.
MICE Contact & Human Support (Bangkok Team)
Planning a MICE event in Thailand? Let’s make it effortless. Our Bangkok-based team is available for direct human support — no chatbots, no waiting queues. Whether you’re an international company planning a global summit or a Thai organization hosting an incentive retreat, we’ll connect you with the right specialist immediately. How We Work Free Initial Consultation: Share your concept, goals, or event type — we’ll prepare an initial framework and timeline. Dedicated Planner Assignment: You’ll be paired with a senior project manager (English & Thai speaking) from our Bangkok office. Flexible Communication: WhatsApp, Line, or in-person at Sathorn Square Tower — whichever suits your schedule. Response Policy: We reply within 24 hours to all MICE inquiries, worldwide. Our Bangkok Coordination Office Siam Planner Co., Ltd. 98 Sathorn Square Office Tower, 37/F, Room R-TT10 North Sathorn Rd., Silom, Bangrak, Bangkok 10500, Thailand Email General Inquiries: office@siamplanner.com Direct & WhatsApp +66 61 678 0000 +66 98 921 0000 We look forward to creating something truly extraordinary for your organization — because your MICE in Bangkok should be as intelligent, inspiring, and original as your company itself.